Job Summary
*This is a one year benefited temporary appointment.*
The Project Coordinator supports high-priority initiatives of the Office of the President by coordinating visible, time-sensitive projects that advance institutional priorities, strengthen campus and community partnerships, and foster meaningful engagement across San Jose State University.
Housed in the Office of the President, this position provides direct executive-level project management, stakeholder engagement, and campus coordination. The Project Coordinator serves as a liaison for the President’s Office across SJSU and with external organizations, including government agencies, industry and community partners, cultural institutions, educational organizations, and faculty and staff teams developing academic, cultural, and community-engagement programming.
This opportunity is ideal for a highly organized, diplomatic, and proactive professional seeking experience in higher education leadership, strategic initiatives, community engagement, or complex project coordination.
Key Responsibilities
*This is a one year benefited temporary appointment.*
The Project Coordinator supports high-priority initiatives of the Office of the President by coordinating visible, time-sensitive projects that advance institutional priorities, strengthen campus and community partnerships, and foster meaningful engagement across San Jose State University.
Housed in the Office of the President, this position provides direct executive-level project management, stakeholder engagement, and campus coordination. The Project Coordinator serves as a liaison for the President’s Office across SJSU and with external organizations, including government agencies, industry and community partners, cultural institutions, educational organizations, and faculty and staff teams developing academic, cultural, and community-engagement programming.
This opportunity is ideal for a highly organized, diplomatic, and proactive professional seeking experience in higher education leadership, strategic initiatives, community engagement, or complex project coordination.
Key Responsibilities
- Coordinate special initiatives tied to presidential priorities, institutional milestones, and high-profile partnerships.
- Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make sound recommendations.
- Strong organizational and time-management skills, with the ability to manage multiple priorities and competing demands simultaneously.
- Ability to take initiative and independently plan, organize, coordinate, and perform work effectively in situations involving numerous and diverse demands.
- Excellent written and verbal communication skills, with the ability to effectively interpret, organize, and present complex information and ideas in written and presentation formats.
- Demonstrated skill in researching, developing, and evaluating policies and programs, including collecting, evaluating, and interpreting data to develop sound conclusions and appropriate recommendations.
- Strong analytical, investigative, and problem-solving skills, with the ability to assess issues with broad administrative impact and implications.
- Ability to exercise a high degree of judgment, discretion, initiative, and professionalism when coordinating activities associated with the President’s Office.
- Ability to establish and maintain effective working relationships with senior-level campus administrators, community leaders, and members of the public.
- Ability to work effectively and collaboratively in a team-oriented environment.
- Proficiency with software applications, including Google Workspace, word processing, spreadsheet, and database management tools.
- A bachelor's degree and/or equivalent training
- Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.
Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.
Preferred Qualifications
- Bachelor’s degree
- Experience in event planning, public affairs, community engagement, project management, or higher education
- Experience working with communities and cross-functional teams
Compensation
Classification: Administrative Analyst/Specialist - Exempt I
Anticipated Hiring Range: $5,940/month - $6,558/month (Step 7 – Step 12)
CSU Salary Range: $5,274/month - $7,684/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Resume
- Letter of Interest
Contact Information
People and Culture
jobs@sjsu.edu
CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .
Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement
San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Advertised: October 02, 2026 (9:00 AM) Pacific Daylight Time
Applications close: