Project Management Coordinator, Pediatric Infectious Disease

Job Summary

The Division of Pediatrics Infectious Disease Research is seeking a Project Management Coordinator. The primary role of this position is to provide streamlined administrative support to faculty members and their laboratories.

Department-Specific Responsibilities

• Coordinates daily operational activities for the division.
• Supports research and project initiatives by preparing documentation and facilitating effective communication among stakeholders.
• Maintains and updates divisional content on the IUSM website.
• Coordinates and executes special events, including guest lectures, seminars, and collaborative meetings.
• Provides administrative and operational support to faculty, staff, students, international trainees, and postdoctoral fellows.
• Assists with project coordination, including resource allocation, scheduling, and team communication.
• Develops and manages project timelines to ensure key milestones and deadlines are met; monitors progress and addresses complex issues as they arise.
• Ensures adherence to established project frameworks and maintains accurate, organized documentation for all initiatives.
• Drafts and edits correspondence; processes invoices; and maintains tracking tools such as spreadsheets and reports.
• Performs a wide range of administrative duties in support of research faculty and project operations.

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles highly complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• Performs a variety of administrative skills and prepares correspondence related to the project.