Job Purpose:
The Project Manager is responsible for managing the planning, design, and implementation of major campus development projects that support the university’s strategic growth. The role ensures that projects are clearly defined, effectively coordinated, and delivered in accordance with approved requirements, schedules, budgets, quality standards, and university priorities.
Key Responsibilities:
Project Planning and Delivery
- Manage major campus development projects from initial definition and feasibility through design, construction, commissioning, handover, and closeout.
- Engage internal stakeholders to identify and validate functional requirements.
- Facilitate workshops and meetings to establish user needs, resolve competing priorities, and secure timely decisions and approvals.
- Ensure stakeholder requirements are accurately incorporated into project briefs, designs, specifications, and implementation plans.
- Communicate project progress, risks, decisions, and upcoming activities clearly to relevant stakeholders.
- Manage stakeholder expectations and maintain effective working relationships throughout the project lifecycle.
- Work closely with government partners, design consultants, contractors, suppliers, utility providers, regulators, and government authorities to progress project activities.
- Review consultant and contractor deliverables and ensure that actions, decisions, and commitments are properly recorded and followed through.
- Address external dependencies and escalate issues that may affect project delivery.
- Develop and maintain comprehensive project schedules covering design, approvals, procurement, construction, commissioning, and handover.
- Track key milestones, deliverables, dependencies, and critical-path activities.
- Monitor actual progress against approved schedules and identify potential delays at an early stage.
- Work with project teams and external partners to develop recovery plans and corrective actions when required.
- Establish and maintain a comprehensive project database containing all project requirements, decisions, approvals, schedules, risks, actions, budgets, changes, and supporting documentation.
- Ensure project information is accurate, current, complete, and accessible to authorized stakeholders.
- Maintain requirements register, action logs, risk registers, decision logs, change-control records, and stakeholder contact lists.
- Track the status of stakeholder requirements from initial identification through design, implementation, testing, and final acceptance.
- Ensure effective document control, version management, record retention, and audit readiness.
- Produce dashboards and regular reports to support management oversight and decision-making.
- Prepare regular status reports for university management and project governance committees.
- Report clearly on progress, expenditure, risks, issues, changes, decisions, and forecast completion dates.
- Establish appropriate project controls and ensure compliance with university policies, governance requirements, and delegated authorities.
- Maintain project risk and issue registers, assign accountable owners, and monitor mitigation actions.
- Escalate significant risks, delays, cost pressures, and unresolved decisions in a timely manner.
Perform all other duties as reasonably directed by the line manager that are commensurate with these functional objectives.
Qualifications and Criteria:
- Bachelor’s degree in architecture, Engineering, Construction Management, Project Management, or a closely related field.
- Seven to ten years of progressively responsible experience managing building construction, capital development, or facilities projects.
- Demonstrated experience managing projects through the full lifecycle, including planning, design, procurement, construction, commissioning, handover, and closeout.
- Experience gathering functional requirements from internal stakeholders and translating them into project briefs, scopes of work, design requirements, and implementation plans.
- Demonstrated ability to manage multiple projects, priorities, schedules, and stakeholder requirements simultaneously.
- Experience developing and monitoring project schedules, milestones, dependencies, risk registers, action logs, and change-control records.
- Working knowledge of construction methods, design processes, building systems, contract administration, and project delivery methods.
- Proficiency in project management, scheduling, document-control, reporting, and database applications.
- Strong written and verbal communication skills, including experience preparing reports and presenting project information to management and stakeholder groups.
- Professional fluency in English.
- Master’s degree in architecture, Engineering, Construction Management, Project Management, or a related field.
- Professional certification or registration, such as PMP, PRINCE2, Chartered Engineer, licensed architect, or an equivalent recognized credential.