Project Specialist, Leasing & Resources

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment. We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers. Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society. For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg 

About The Job

This role will work closely with the Head of Campus Estates & Resources Development to oversee staff relocations, lease administration, support services to teaching and event logistics, ensuring smooth operations and delivering outstanding experiences for stakeholders

What You Will Be Doing

Lease Administration

• Coordinate lease renewals, terminations, and negotiations in collaboration with relevant stakeholders.
• Monitor key lease dates and ensure compliance with contractual obligations.
• Maintain comprehensive lease documentation for audit and reporting purposes.

Space Planning & Design

• Implement space planning strategies and software solutions to optimise spatial layouts.

Space Allocation, Review & Audit

• Conduct regular audits of space utilisation and recommend improvements.
• Review space allocation requests and provide strategic recommendations.
• Monitor and maintain space inventory databases.
• Propose creative solutions for maximising underutilised spaces.

Event & Classroom Services Support

• Provide logistical and operational support for classroom services and campus-wide events.
• Coordinate venue arrangements, equipment setup, and other event-related needs.
• Ensure events are executed flawlessly, enhancing the campus experience.

Additions & Alterations (A&A) and Upgrading Works

• Assist to manage renovation, upgrading, and retrofitting projects to enhance campus facilities.
• Liaise with contractors and consultants to deliver projects on time and within budget.

Move Management

• Plan and coordinate office moves, staff relocations, and space reconfigurations.
• Liaise with internal teams and external vendors to ensure smooth transitions with minimal disruption.
• Maintain accurate records of space usage and moves for future planning.

Project Management

• Drive selected initiatives from the LRS/INF Workplan that contribute to strategic outcomes in leasing, space optimisation, and infrastructure enhancement.
• Oversee a resource optimisation or consolidation initiative that enhances operational effectiveness and stakeholder value.

Job Requirements

• Bachelor’s degree in Facilities Management, Business Administration or a related field.
• 5 years of experience in Additions & Alterations, Project management, space planning, facilities coordination, or similar roles.
• Experience in AV systems support and management is an added advantage.
• Proficiency in space management software and lease management systems is preferred.
• Demonstrated ability to handle multiple priorities effectively.

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers