Culture of Care:
At the South Orange County Community College District (SOCCCD), we foster a Culture of Care grounded in connection, collaboration, inclusion, and service. We seek employees who contribute to a welcoming, student-centered environment and who understand the important role every position plays in advancing student success and strengthening our District community. Our employees build meaningful relationships, demonstrate empathy and professionalism, and promote a culture of belonging, engagement,…
and mutual respect.
Join SOCCCD and be part of a community dedicated to connection, purpose, and impact. We are seeking collaborative professionals committed to supporting students, creating meaningful experiences, and contributing to an inclusive and supportive workplace. Every employee helps shape a Caring District—one where students, colleagues, and the broader community feel valued, respected, and empowered. If you are passionate about service and making a positive difference, we invite you to bring your talents to our team.
Application Instructions:
- Complete all sections and fields on the application and attach all required documents – incomplete applications may not be considered.
- Include all relevant education, training, and/or experience on the application.
- Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.
- For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.
- For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.
Description
SUMMARY DESCRIPTION
Under the direction of the Director of DSPS (Disabled Students Programs and Services), the Project Specialist will support a temporary project focused on preparing DSPS student records for a transition to a new database system, AIM, scheduled for implementation in 2026. This effort follows an audit that highlighted the need to clean and update current records in the SAM system. The position is temporary and is anticipated to continue through the end of the current fiscal year.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Review and update DSPS student records currently stored in the SAM database.
- Identify and correct errors, inconsistencies, and outdated information.
- Organize and categorize electronic and paper files.
- Scan, file, and maintain confidential documents.
- Enter data into databases and track progress on record updates.
- Communicate with DSPS staff to verify and clarify information, as needed.
- Generate basic reports related to data cleanup and record accuracy.
- Assist with general clerical and administrative duties, as assigned.
QUALIFICATIONS
Knowledge of:
- Basic office and clerical procedures.
- Data entry practices and file management systems.
- Methods of handling and protecting confidential or sensitive information.
- Database structures and student recordkeeping practices.
- Microsoft Office applications such as Word, Excel, and Outlook.
Ability to:
- Perform detailed and accurate clerical work.
- Prioritize and manage multiple tasks to meet project deadlines.
- Follow written and verbal instructions with minimal supervision.
- Communicate clearly and professionally with staff and team members.
- Maintain strict confidentiality regarding student information.
- Work independently and collaboratively in a team setting.
- Adapt to changing procedures and project needs.
- Report to work on a regular and consistent basis, as scheduled, to assigned job.
EDUCATION AND EXPERIENCE GUIDELINES
High school diploma or equivalent.
Some college coursework is preferred, particularly in office administration, data management, or a related field. Previous experience in clerical work, data entry, or administrative support is highly desired.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work is performed in a standard office setting. Prolonged periods of sitting and computer use are required. Occasional standing, bending, and reaching during filing or scanning tasks. May involve lifting and carrying light office supplies or file boxes. Must maintain attention to detail in a repetitive and focused work environment.
Supplemental Information
Work Schedule: TBD – Schedule and shift vary and are subject to change in accordance with the department's needs.
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