Protocol Officer

Job Details

Application Open:

Full-Time

Job Purpose:

The Protocol Officer is responsible for the operational planning and execution of protocol engagements including official visits, high-level delegations, VIP engagements, and institutional ceremonies. The role ensures the consistent implementation of protocol standards, diplomatic etiquette, and operational coordination across internal departments and external stakeholders.

Key Responsibilities:

Delegations & Official Visits Management

• Coordinate the end-to-end management of official delegations and institutional visits.
• Prepare structured visit programs including agendas, meeting schedules, and leadership briefings.
• Coordinate with internal departments to ensure readiness for VIP engagements and site visits.
• Ensure protocol compliance for all official visits.

Protocol Operations & Execution

• Implement institutional protocol procedures for official engagements.
• Manage protocol logistics including meeting room setup, seating arrangements, flags, and official materials.
• Ensure readiness of protocol elements prior to visits and events.
• Provide real-time protocol support during official engagements.

MoU Signing Ceremonies

• Coordinate the preparation and execution of MoU signing ceremonies and partnership announcements.
• Prepare ceremony logistics including signing tables, documentation, folders, and stage arrangements.
• Ensure compliance with institutional and legal procedures for signing ceremonies.

Stakeholder Engagement & Coordination

• Liaise with government entities, embassies, and institutional partners to coordinate protocol arrangements.
• Facilitate communication between internal departments and external stakeholders.
• Support institutional engagement with strategic partners and visiting delegations.

Protocol Governance & Documentation

• Maintain structured records of delegations, visits, and official engagements.
• Develop and update protocol templates including visit agendas, briefing notes, and seating plans.
• Support the implementation of protocol procedures and operational guidelines.

Executive Protocol Support

• Provide protocol support to senior leadership during official meetings and VIP engagements.
• Ensure leadership briefings and meeting arrangements are aligned with protocol standards.
• Assist in managing leadership interactions during high-level visits.

Academic Qualification:

• Bachelor’s degree in International Relations, Public Administration, Business Administration, or a related field

Professional Experience:

• 3–5 years of experience in Protocol Affairs, Government Relations, Diplomatic Engagement, or Institutional Events.