Public Records Officer
Job No: 561948
Work Type: Staff
Location: Southern California: Long Beach
Categories: Bargaining Unit: Confidential, Job Search
Category/Discipline: Administrative, Appointment Type:
Probationary, Time Basis: Full Time
Join the vibrant community at California State University, Long
Beach (CSULB)!
Located just three miles from the Pacific Ocean, CSULB offers an
inspiring workplace and an exceptional Southern California
lifestyle. Our 322-acre campus-one of the largest in the CSU
system-serves more than 42,000 students and is known for its
commitment to student success, innovation, and impactful academic
and research initiatives.
As a member of the CSULB community, you'll experience a dynamic
environment filled with cultural landmarks, collaborative energy,
and opportunities to make a meaningful difference.
Work-life balance thrives here. Long Beach blends coastal
relaxation with urban vibrancy, offering miles of beaches,
year-round sunshine, a thriving arts and food scene, and convenient
access to both Los Angeles and Orange County. It's an ideal place
to grow your career while enjoying everything Southern California
has to offer.
Join the California State University (CSU) and explore career
opportunities that advance student success and strengthen
California's future-offering competitive compensation,
comprehensive benefits, and professional growth.
Job Summary
Under general direction of the Director of Audit, Public Records
and Special Projects, the Public Records Officer is the primary
contact for the Office of Audit and Public Records. The incumbent
works with the Director and the Office of General Counsel to gather
responsive records and review emails, websites and other
confidential documents in order to respond timely to requests. This
position also provides strategic program support involving a
variety of employee and labor relations functions within Staff
Human Resources. This role grants the incumbent access to
management's strategies and positions on collective bargaining
negotiations at CSU Long Beach.
Key Responsibilities
Public Records Act Request Responses - Work with the ASM, VP-DAF & OTP, the Director of Audit, Public Records, & Special Projects, and the Office of General Counsel to oversee the Campus' and its Auxiliary Organization's obligations under California's Public Records Act and the McKee Transparency Act, respectively. Responsible for proper application of appropriate State and Federal laws to all records requests, ensures the campus adheres to legal responsibilities while processing requests, and…
responds appropriately within the law on behalf of the campus. Notify and coordinate with University Counsel, Strategic Communications, university leadership, labor relations, and other stakeholders regarding sensitive, high-profile, or complex requests.
Subpoena Requests - Receive, review, and process subpoenas, and
other legal requests for records in accordance with applicable
federal and state laws, CSU policies, and university procedures.
Maintain accurate records of subpoena requests, responses,
deadlines, communications, and supporting documentation. Evaluate
legal requests for completeness, validity, jurisdiction, and
compliance requirements; coordinate with University Counsel and
appropriate departments as needed.
Department
Public Records & Audit
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a regular/probationary position.
Classification
Confidential Administrative Support II
Compensation
Salary placement is determined by the education, experience, and
qualifications the candidate brings to the position, internal
equity, and the hiring department's fiscal resources.
- Hiring Range: The hiring range for this position is $6,250 -
$7,084 per month commensurate with candidate's education,
experience, skills, and training.
- CSU Classification Salary Range: The CSU Classification Salary
Range for this position is $4,464 - $10,689 per month.
Benefits
At California State University (CSU), we prioritize the health,
growth, and success of our employees. Our benefits program reflects
our commitment to your overall well-being.
To be eligible for full benefits, employees must be appointed at
least half-time (.50 FTE) with an appointment lasting more than six
months and one day. Benefits eligibility and offerings may vary
based on appointment type, classification, and applicable
collective bargaining agreement. Eligible employees may have access
to a comprehensive benefits package that can include:
- Paid Time Off: Up to 24 vacation days per year
(based on employee group and/or length of service), 14 paid
holidays, and 12 sick days annually with unlimited accrual.
- Health Coverage: A variety of medical, dental,
and vision plans.
- Retirement Plans: Participation in the CalPERS
defined benefit plan, along with voluntary savings options such as
403(b), 401(k), and 457 plans.
- Educational Benefits: Tuition fee waiver
programs for eligible employees; dependent eligibility varies by
employee group and bargaining unit.
- Employee Assistance Program (EAP):
Confidential counseling and support services for employees and
their families.
- Additional Benefits: Wellness programs,
professional development opportunities, and insurance options
including life, disability, and pet insurance.
Candidates are encouraged to review the appropriate
CSU Employee Benefits Summary for details specific to their
position. Additionally, the
CSU Total Compensation Calculator is available to help
prospective employees understand the full value of the CSU benefits
package and how it complements base salary.
Knowledge, Skills, and Abilities
The ideal candidate is a highly organized and customer-focused
professional with exceptional communication and interpersonal
skills, demonstrated through the ability to effectively serve the
campus community, vendors, and external agencies while building
positive working relationships. They possess strong attention to
detail and the proven ability to learn, interpret, apply, and
develop university policies and procedures related to high-level
office administration, including researching and interpreting CSU
and campus policies as needed. The candidate is proficient in a
broad range of office technologies and software applications,
including the Microsoft Office Suite (Excel, Word, and PowerPoint),
and demonstrates outstanding grammar, typing, proofreading, and
comprehension skills. They excel at managing multiple priorities in
a fast-paced environment, adapting to changing workloads, tight
deadlines, competing demands, and frequent interruptions while
consistently delivering timely and accurate work. The ideal
candidate exercises sound judgment maintains confidentiality with
discretion, tact, and diplomacy, and works collaboratively as a
valued team member, coordinating effectively with colleagues to
achieve departmental and organizational goals.
Ability to communicate with an ethnically and culturally diverse
campus community. Ability to follow all university policies,
procedures, and guidelines including but not limited to safety,
civility, information security, and non-discrimination policies and
procedures. Ability to contribute to a positive university
experience for each and every student and assist in achieving the
university's commitment to a "vision of excellence."
Education and Experience
• Equivalent to a bachelor's degree in a related field and three
years of related experience required.
• Bachelor's degree preferred.
• Prior experience working with public records laws, legal
compliance, or governmental transparency strongly preferred.
Application Procedures
Click "Apply Now" to complete the CSULB Online Employment
Application.
Please fill out the application completely. It is important that
all sections of the online application are completed fully and
accurately. Be sure to include all relevant education and
experience. Your application will be used to determine whether you
meet the minimum qualifications for this position.
Physical Summary
Sedentary work - Involves mainly sitting. Walking
and standing are minimal. Lifting is limited to lightweight objects
(10 pounds or less).
Additional Information
CSULB is not a sponsoring agency for staff and management positions
(i.e. H-1B Visas).
A background check (including a criminal records check) must be
completed satisfactorily and is required for employment. CSULB will
make a conditional offer of employment, which may be rescinded if
the background check reveals disqualifying information, and/or it
is discovered that the candidate knowingly withheld or falsified
information. Failure to satisfactorily complete the background
check may affect the continued employment of a current CSU employee
who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are
subject to a criminal record check unless they have successfully
completed a criminal background check through CSULB within the past
12 months.
Conflict of Interest: The duties of this position will include
participation in decisions that may have a material financial
benefit to the incumbent. Therefore, the selected candidate will be
required to file Conflict of Interest Form 700: Statement of
Economic Interest on an annual basis, complete ethics training
within 6 months of appointment, and attend this training every
other year thereafter.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB
provides equal opportunity in employment without unlawful
discrimination or preferential treatment based on race, sex, color,
ethnicity, national origin, or other protected status. CSULB
complies with Title VI of the Civil Rights Act of 1964, Title IX of
the Education Amendments of 1972, the Americans with Disabilities
Act (ADA), Section 504 of the Rehabilitation Act, the California
Equity in Higher Education Act, California's Proposition 209 (Art.
I, Section 31 of the California Constitution), other applicable
state and federal anti-discrimination laws, and CSU's
Nondiscrimination Policy. We prohibit discriminatory preferential
treatment, segregation based on race or any other protected status,
and all forms of discrimination, harassment, and retaliation in all
university programs, policies, and practices.
California State University Long Beach expects respectful,
professional behavior from its employees in all situations. Acts of
harassment or abusive conduct are prohibited. Demonstrated
appropriate professional behavior, treating others with civility
and respect, and refusing to tolerate abusive conduct is expected
of all employees.
Accommodations
We provide reasonable accommodations to applicants and employees
with disabilities. Applicants with questions about access or
requiring a reasonable accommodation for any part of the
application or hiring process should contact
StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system,
is a State of California Employer. As such, the University requires
all employees upon date of hire to reside in the State of
California.
As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/"
href="https://calstate.policystat.com/policy/10899725/latest/"
target="_blank" rel="noopener noreferrer">CSU Out-of-State
Employment Policy prohibits the hiring of employees to perform
CSU-related work outside the state of California.
Application Closes: 20 September 2026
To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/561948
je-c93d9d84447243a4bdcf765187b6ab9b
