Public Safety Emergency Management Specialist

The position provides administrative and emergency communications support; coordinates the department's Utah Bureau of Criminal Identification (BCI) Terminal Agency Coordinator (TAC) responsibilities; and helps develop plans, grant materials, training, exercises, and public safety communications. The specialist maintains accurate records, handles sensitive information responsibly, and works with campus departments and community partners to strengthen a safe and prepared college environment. Qualifications Minimum Qualifications Two years of progressively responsible administrative, office support, emergency communications, public safety, emergency management, or closely related experience; an equivalent combination of education and experience may be considered. Ability to meet college and Utah BCI background screening, training, and eligibility requirements applicable to TAC duties and authorized systems access. Working knowledge of, or ability to learn, college, state, and federal requirements, policies, procedures, and guidance relevant to assigned duties. Proficiency with Microsoft Office or comparable productivity tools and ability to learn records, communications, and emergency management systems. Ability to write clear, accurate, professional documents and communicate effectively in person, by phone, and in writing. Sound judgment, discretion, accuracy, and ability to prioritize multiple deadlines and respond calmly in time-sensitive or stressful situations. Ability to handle confidential and sensitive information appropriately and maintain organized, complete records. Preferred Qualifications Experience in a college, public safety, emergency management, dispatch, victim services, or related setting. Experience preparing plans or grant materials, coordinating training or exercises, managing social media content, or working with community partners. Relevant coursework, training, or certification in emergency management, incident management, victim advocacy, public safety communications, or records management. Major Responsibilities/Duties Essential Duties and Responsibilities Public Safety Administration and Communications Perform administrative support for Public Safety, including correspondence, reports, standard operating procedures, filing, records management, supply inventory, calendars, meeting coordination, mail, and routine office tasks. Answer and route emergency and non-emergency calls; gather relevant information, identify the nature and location of requests, prioritize and relay information, and document calls and service requests in approved systems. Maintain accurate logs, case-related records, statements, summaries, and other documentation as assigned and permitted by policy. Answer procedural and general information questions, direct visitors and callers to appropriate resources, and communicate applicable college rules and procedures. Assist with emergency notifications to students, employees, and other audiences, following established approval and activation procedures. Emergency Management and Preparedness Assist with writing, reviewing, organizing, and maintaining emergency operations plans, annexes, procedures, checklists, continuity materials, and related preparedness documents. Support emergency management grant research, application development, required documentation, tracking, reporting, and closeout in coordination with college staff and partner agencies. Organize and help deliver preparedness training for students, faculty, staff, and other audiences; prepare presentation materials, job aids, notices, and attendance or completion records. Plan, coordinate, facilitate, document, and evaluate drills, tabletop exercises, and other exercises; track improvement items and assist with follow-up actions. Maintain preparedness records, contact lists, resource information, training materials, and exercise documentation; coordinate updates with relevant campus departments and external partners. Utah BCI Terminal Agency Coordinator Serve as Snow College Public Safety's TAC liaison with Utah BCI for assigned authorized access, user administration, training, and compliance matters. Coordinate required approvals, background screening, training, access changes, and user records for personnel covered by applicable BCI requirements. Maintain required security, access, training, and audit documentation; support periodic reviews and address findings with the Public Safety Director or designee. Communicate current BCI requirements and college procedures to authorized users, protect criminal justice information, and promptly report suspected misuse, loss, or security incidents through established channels. Perform TAC duties only within the access, training, and authority granted by Utah BCI and college policy. Clery Act and Campus Safety Reporting Serve as Snow College's designated Clery Act Coordinator and lead coordination of the college's Clery Act compliance with Public Safety leadership, campus departments, local law enforcement, and other partners. Coordinate the collection, review, and maintenance of timely, accurate information from CSAs, campus departments, and local law enforcement for required crime statistics, the Annual Security Report, and federal reporting. Route reports for review and classification by authorized officials under college procedures. Assist with maintaining and reviewing the daily crime log and, fire safety records; route information for review and disclosure within required timelines and in accordance with privacy, records-retention, and disclosure rules. Support preparation and distribution of the Annual Security and Fire Safety Report, including policy statements, crime or fire statistics, notices, and documentation of annual emergency response and evacuation tests. Develop, deliver, and document training for designated Campus Security Authorities (CSAs), including reporting procedures, prompt submission of qualifying incidents, confidentiality limits, and how CSA reports support Clery data collection. Maintain the CSA roster, training materials, and completion records; provide refresher training as needed. Assist with documentation and routing of timely warning and emergency notification information under established college procedures and decision-making authority. Victim Support (As Assigned) If assigned and appropriately trained, provide initial supportive contact to victims and connect them with campus and community resources, including advocacy, counseling, medical, and law enforcement services. Provide information, referrals, and accompaniment within the position's training and approved protocols; maintain appropriate confidentiality and records. Follow college reporting, safety, and privacy requirements. The role does not provide legal advice, clinical counseling, or services beyond the employee's training and authorization. Public Information and Social Media Develop and publish at least one approved public safety or preparedness post each week on Snow College Public Safety's Facebook and Instagram accounts. Coordinate content, approvals, accessibility, timing, and referrals with the Public Safety Director or designee and applicable college communications staff. Monitor comments and messages as assigned, refer requests to the appropriate office, and follow college records-retention, privacy, and social media policies. Perform other related duties as assigned. Additional Information Work Expectations This position is scheduled for 1,733 work hours annually and is benefits eligible under applicable college policies. Work is primarily performed in an office and campus environment. The position may require occasional schedule adjustments, evening or weekend work, or response during incidents, exercises, or special events. Duties involving emergency communications, victim support, and criminal justice information require sound judgment, confidentiality, and compliance with college and partner-agency requirements. Work schedule is flexible and up to 1,733 hours annually. Benefits include retirement and medical. Reports to the Director of Campus Public Safety Applications received by 11:59 PM on November 12, 2026, will be eligible for review by the hiring committee. Applications received after that date may not be reviewed by the hiring committee unless deemed appropriate by the college administration. Initial screening is based on the responses to the online submitted application, as well as your redacted resume, curriculum vitae (CV), cover letter and teaching philosophy statement. Transcripts or any other submitted material will not be considered during initial screening. With campuses in both Ephraim and Richfield, Snow College offers programs and courses that are highly interactive and are designed to reach a broad spectrum of students: high school students desiring college courses, traditional on-campus students, technical education students, online students, non-traditional students who wish to start or complete a degree. Snow is committed to the success and positive experience of every one of these students. Snow College is a two-year public college, and in January 2020, The Chronicle of Higher Education ranked Snow College #1 in the nation for student success in two-year colleges. Located in the heart of Utah, at the foot of the Wasatch Mountains, Snow College is one of the oldest comprehensive two-year college in the Western United States. The College was established in 1888; excellence continues to be the hallmark of all our work and activities. We are the preferred choice of approximately 6,000 students, with 600 students attending the Richfield campus, who want a small College experience filled with a variety of many different activities, events, and performances. With campuses located in Ephraim, Richfield, and online, students complete degrees in Associate of Arts, Science, or Applied Science with numerous specialized, short-term technical training certificates and diplomas including a few Bachelor's degrees. To learn more about Snow College, please visit our website or brochure . Benefits Snow College offers benefits including medical, dental, vision, life and disability insurance, retirement, and more. Below is an estimate of the benefits you would receive according to the salary listed in the example: Salary Total Benefits (based on a family plan, including retirement, life insurance, FICA, disability etc.) $37,660 $29,660 To find out the most current information on benefits offered by Snow College to full-time employees, please visit our benefit informational pages online . Apply Now