Publications Manager

Employees at this level manage activities involved in the planning, editing, and production of university publications. Incumbents are responsible for the overall quality and effectiveness of university publications and work under administrative direction from a designated administrator.

Examples of Duties

Oversees a publications office and supervises editors, artists, designers, clerical staff, and/or other assigned personnel;

counsels clients in the most effective communication techniques to achieve communication objectives;

coordinates/oversees various aspects of publication production (from such activities as writing copy and determining format and style to coordination with printers and distribution of final product) to ensure that quality image is maintained;

develops bid specifications for publications;

ensures that publications consistently reflect accurate and current university policies and procedures;

ensures accuracy of copy content by working with appropriate sources and utilizing quality control techniques;

develops budget for publications unit; monitors all expenditures; initiates budget line changes to ensure sound fiscal management;

analyzes printing bids and, in conjunction with business office, selects successful bidders based upon university policies as well as printers' capabilities;

negotiates production schedules of publications with printers to ensure that deadlines are met;

assembles data and prepares reports, such as monthly budget reports, monthly publication status reports, and yearly publications reports;

performs other related duties as assigned.

Qualifications

Any one or any combination of the following, totaling four (4) years (48 months) , from the categories below:

credit for college level training in any field

• 30 semester hours equals 1 year (12 months)
• 60 semester hours equals 2 years (24 months)
• 90 semester hours equals 3 years (36 months)
• 120 semester hours or higher equals 4 years (48 months)

OR

professional experience in editing and producing publications

Four (4) years (48 months) of progressively more advanced/responsible professional experience in editing and producing publications

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application:

1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.

2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.

3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.

4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).

5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.

6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.

7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for work authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php