Founded in 1986, St. Charles Community College (SCC) has a
reputation as one of the best two-year colleges in the state of
Missouri. SCC's service area includes a six-county region with a
population exceeding 540,000. SCC's main campus, located in
Cottleville, has won architectural awards for its innovative,
contemporary design. The college's Dardenne Creek Campus features
the Center for Healthy Living and the Field to Table Institute.
Opening Fall 2025, the Innovation West Campus located in Wentzville
features the Regional Workforce Innovation Center. With a focus on
innovation, St. Charles Community College is a leader in delivering
high quality education in a state-of-the-art learning environment.
The success of SCC is rooted in the mission of serving the
community by "focusing on academic excellence, student success,
workforce advancement, and life-long learning within a global
society."
We are seeking a full-time
Purchasing Assistant who will
provide administrative support involving the application of the
procurement of materials, supplies, services and equipment within
the purchasing department.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Other duties may be assigned.
- Performs varied and moderately complex clerical work in the
application of College policies and procedures governing the
procurement of materials, supplies, services, and equipment by
receiving and verifying purchase requisitions and accompanying
specifications for completeness and accuracy.
C onverts on-line requisitions to purchase orders; issues and
distributes purchase orders to appropriate purchasing staff for
authorization; distributes signed purchase orders to vendors and
appropriate College departments.
Reviews requisitions that do not require competitive process
and verifies pricing, terms and conditions. Authorizes, approves
and issues purchase orders following individual level of delegated
authority based on College policies and purchasing
procedures.
Expedites purchase orders by verifying with the vendor the
status of the delivery of goods ordered and purchased by the
College and reporting the information to the appropriate
department.
Maintains and updates database of College contracts; follow-up
expiring Certificates of Insurance, Affidavits for Worker
Authorizations, W-9's and renewals of contracts for the Buyers and
the Director of Purchasing.
Provides continuity of administration within the Purchasing
Department by assisting other staff, as necessary.
Maintains general purchasing filing system for requisitions,
purchase orders, bids, and certificates of insurance, contracts,
vendor performance, vendor catalogs, general correspondence and
related logs.
Serves as backup for other department positions as needed.
MINIMUM QUALIFICATIONS:
- Associates degree and 1-2 years related experience,
or
- Three (3) years or more related work experience.
- Demonstrated ability to establish and maintain effective
working relationships with end-users, regulatory agencies and
vendors.
- Skill in the use of personal computers and related software
applications.
- Demonstrated ability to analyze and resolve complaints,
concerns, and problems in a timely manner
St.
Charles Community College is an Equal Opportunity
Employer.