Purchasing Assistant
Classification Title
Purchasing Assistant
Classification Minimum Requirements
High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description
- Daily Purchasing Duties
- Receive, research, process, and fulfill new order inquiries and requests
- Investigate and reconcile outstanding orders
- Employ proactive cost-savings initiatives
- Communicate, coordinate, and cooperate with internal and external contacts
- Use online and customized software applications
- Follow University and State buying policies, protocols, and regulations
- Provide exceptional customer service
- Long-Range and Situational Duties
- Establish and manage maintenance contracts
- Liaise with suppliers and representatives
- Support customers in their use of procurement systems
- Find alternatives for regularly stocked commodities
- Collaborate with CVM fiscal teams
- Assist with budgetary quotes
- Audit buying patterns for efficiency and effectiveness
- Interpret, explain, and apply complex policies and procedures
- Research, identify, evaluate, support, and resolve discrepancies
- Complete training requirements
- Analyze and Reporting Duties
- Yearly Purchase Order reviews and recommendations for new Purchase Orders
- Purchasing trends
- Annual audit requirements
- Departmental spending trends
- May have to operate a state vehicle over limited distances
- Other duties as assigned.
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