"Purchasing Assistant - Lab Animal Services"

Job Summary

This position is responsible for the procurement of live research animals from commercial vendors on behalf of Principal Investigators. Key duties include coordinating with vendors, reviewing and processing orders, printing cage cards, receiving shipments, and managing lab animal transactions through the Cayuse software system. The role involves significant financial responsibility requiring use of a P-Card to pay vendors for animal orders and reconciling transactions in the Works system as part of monthly billing operations.

Responsibilities

Responsibilities to include, but are not limited to:

• Execute all responsibilities associated with the procurement of live research animals, including the receipt, review, and processing of Principal Investigator (PI) animal purchase requests and the placement of orders with approved vendors.
• Serve as the primary point of contact for investigators regarding animal availability, order modifications, cancellations, and the management of standing orders.
• Administer the animal ordering module within the Cayuse system, encompassing order entry, confirmation, receipt documentation, delivery reporting, invoice reconciliation, and the generation and organization of cage cards.
• Oversee the receipt of incoming animal shipments and coordinate the preparation of identification documentation for Facility Supervisors; ensure all records are accurately maintained and archived.
• Perform monthly reconciliation of procurement card (P-card) transactions in the Works financial system, ensuring compliance with institutional and regulatory guidelines.
• Provide support to the front office by ensuring consistent coverage during regular business hours, including answering telephone inquiries and assisting on-site visitors in a professional and courteous manner.
• Manage external Banner billing process for animal imports, exports, and external accounts. This process includes invoice preparation, Banner entries, monitoring and follow-up as needed for collection on past-due accounts.
• Perform all other job-related duties as assigned.

Required Qualifications

High school Diploma or GED with 4 years of office support experience OR Associate with 2 years of office support experience.

Preferred Qualifications

Ability to carry projects to completion through effective management of time. Must possess excellent interpersonal, verbal, and written communication skills. Must work well with internal and external customers. Ability to prioritize responsibilities. Proficient in Microsoft Office and other computer software/databases. Must work well on teams.

Associates degree in Business Administration, Finance, or related field.

Experience in managing lab animals.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization and multi-tasking skills.

ABILITIES

Ability to maintain confidentiality.

Self-motivated with ability to work independently with minimal supervision.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Salary: $18.85-$23.56 hourly.

Pay Band: B6

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!