Job Summary

The Purchasing Associate is a part the Division of Facilities Planning & Management (FP&M), Department of Physical Plant in the operational area of Stores at the University of Wisconsin-Madison. The Purchasing Associate position is responsible for coordinating and managing procurement activities in support of departmental operations. This position ensures timely acquisition of goods and services while maintaining compliance with university policies, state regulations, and established procurement procedures.

Key Job Responsibilities

• Enters purchase orders and supplier information into financial system of record in compliance with established standards and with appropriate segregation of duties
• Maintains and files records in compliance with regulatory requirements
• Assists purchasing agents, buyers, and procurement specialists with editing and preparation of service agreements and one-time purchasing agreements using established forms and templates
• Provides response to questions from internal and external stakeholders
• Manages requisition-to-purchase order process including dissemination to suppliers and changes resulting in changes to financial encumbrances
• Prepares and monitors release of and responses to all types of solicitations
• Creates and maintains library of purchasing-related forms and templates