"Purchasing Card Specialist"

Job Summary

Responsible for supporting and overseeing various functions of the Purchasing Card (P-Card) Program. Responsible for auditing and reviewing transactions, ensuring policy compliance, providing training and customer support, maintaining program documentation, and processing vendor registration forms. Supports internal control assessments and ongoing program monitoring.

Responsibilities

• Resolves cardholder issues and troubleshoot system-related problems
• Assists in maintaining and updating P-Card policies, procedures, manuals, trainings, and forms
• Audits transaction documentation to ensure compliance with university and state auditing standards
• Conducts one-on-one and group training for new cardholders and provide refresher sessions as needed
• Identifies and implements process improvements to enhance program efficiency and effectiveness
• Provides administrative and clerical support to program leadership
• Processes vendor registration forms and maintains the vendor database to ensure accuracy and compliance
• Assists vendors with registration and updates to their profiles
• Conducts financial compliance reviews related to food purchases, delegations, and internal controls
• Collaborates with other USG institutions, Board of Regents, and State Purchasing as needed for cross-institutional activities

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience

Other Required Qualifications

Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire

Required Experience

One (1) year of related work experience

Preferred Qualifications

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in Business or related field

Preferred Experience

Experience with USG/State of Georgia procurement policies and systems. Experience providing administrative support to department leadership and large teams

Knowledge, Skills, & Abilities

Abilities

Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Detail-oriented with the ability to process data entry quickly and accurately

Knowledge

Knowledge of accounting principles and procurement processes. Strong understanding of financial systems and compliance requirements

Skills

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills. Effective team player, flexible, quick learner, and self-motivated. Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite). Strong attention to detail and follow up skills. Strong customer service skills and phone and e-mail etiquette