Purchasing Coordinator, School of Dentistry

Job Summary

Coordinates the purchasing process for the School of Dentistry. Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.

As a member of the School of Dentistry team, you are expected to form positive and productive relationships with peers, students, and leadership to support the mission, vision, values, and PROMISE standards of the organization. You are expected to encourage and foster a supportive and compassionate environment for all patients, students, faculty, staff, and the communities we serve.

Responsibilities

Essential Functions

1. Oversees the purchasing of equipment and supplies needed for the daily operations of a department, including research activities.
2. Manages entire dock space for deliveries, returns, package send out and storage of equipment.
3. Obtains quotations for bids, selects vendors and negotiates prices to determine the most cost-efficient products.
4. Plans and implements the purchasing system utilized to accomplish purchasing objectives within the department. Evaluates system effectiveness and makes modifications as needed.
5. Participates in growth planning to forecast equipment and supply needs, taking into consideration personnel and increases in grant funds. Makes recommendations for providing sufficient resources to handle needs for the future.
6. Resolves problems regarding orders; ensures orders are correctly filled, warranty repairs are made, and examines merchandise received for quality.
7. Supports in submitting invoices for payment.
8. Occasional travel required with personal vehicle to assist in purchases at certain businesses. Mileage is reimbursable. <15%
9. Educates employees in proper purchasing procedures. Determines the most effective communication methods for reaching all employees and provides ongoing training to keep faculty and staff updated with new processes and procedures.
10. Prepares reports which assist personnel in keeping track of orders and status of accounts.
11. Oversees the maintenance of equipment inventory.
12. Manages annual inventory audit and tagging of capital and non-capital equipment including disposal of inventory through surplus and Salvage

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

(No specific preferences listed)

Special Instructions

(No specific instructions listed)