Purchasing Specialist - Facilities Management

Company: Southeast Missouri State University

Job Location: Cape Girardeau, MO

Category: Business and Financial Services

Type: Full-Time

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202500238

Department: Facilities Management

Position Summary

Purchasing Specialist - Facilities Management (Full-Time)

Primary Responsibilities:

• Process requisitions and purchase orders for all departmental purchases
• Maintain documentation for all purchases of supplies, materials, and services for the department
• Complete purchasing credit card payments to appropriate vendors
• Communicate with Vendors and Purchasing Department to resolve issues regarding purchase orders and/or procurement card transactions
• Track all General Operations Procurement card transactions and reconcile procurement card statements each month
• Reconcile purchasing card transactions for all stores purchases
• Review Finished Work Orders weekly, confirming all receivers, invoices, and all accounting transactions are posted to the work order
• Track annual blanket POs and supply contracts
• Assist with program upgrades, testing, and implementation
• Assist with Fixed Asset Inventory
• Assist with Fiscal Year End Reporting
• Produce Ad-Hoc purchasing reports as needed
• Support and backup both the Accounting Assistant and the Assistant Director of FM Budget and Accounting as needed; providing clerical and accounting assistance as needed and/or directed

Required Qualifications

• High school diploma or GED
• Possess and maintain a valid driver's license
• Knowledge of purchasing procedures, methods, and terminology, including but not limited to purchase requisitions, purchase orders, and procurement card functions
• Experience in reconciling bank statements, account transactions, or procurement cards; Experience in accounting is a plus
• Proficient computer skills and experience, including Microsoft Office software
• Strong math skills and ability to analyze, verify, and reconcile data
• Demonstrated organizational skills and strong attention to detail
• Excellent verbal and written communication skills
• Ability to work with minimal supervision
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Demonstrated understanding of and commitment to customer service

Required Information & Deadline

Application Deadline: To ensure full consideration, application materials must be received by August 6, 2025. The position is available immediately and will remain open until filled.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You must submit the following for your application materials to be complete:

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later, if not previously submitted

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning environment in a global society.

SEMO Fact Book

SEMO Strategic Action Plan

Southeast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.