Location of Vacancy: NE District
Classification Title: Administrative Assistant I
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications: High school diploma or equivalent
Position Summary: This vital position coordinates functions and operations with Extension staff and/or Program Assistants. It works cooperatively with all Agents and is administratively responsible to the County Extension Coordinator and District Extension Director. The County Extension Administrative Assistant will assist in managing the many resources offered by a county office. Coordinates and distributes time as needed for the satisfactory delivery of the county program.
Knowledge, Skills, Abilities and/or Competencies:
- Microsoft Office – Excel, Word, and Outlook
- QuickBooks knowledge
- Some knowledge of 4-H programs and Ag-related information
Physical Demands:
- Office work
- Lift up to 25 pounds
- Driving as needed to perform job duties
Is driving a responsibility of this position?: Yes
Is this a Position of Trust?: Yes
Does this position have operation, access, or control of financial resources?: Yes
Does this position require a P-Card? : No
Is having a P-Card an essential function of this position? : No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?: Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes
Duties/Responsibilities
Maintain office hours to assist clientele and conduct day to day operations. Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing). Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists. (30%)
Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month. Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintain office inventory of publications, office supplies and materials as needed. (30%)
Assist County Extension Coordinator with personnel procedures. Maintain consistent and effective work habits to make efficient use of time and resources. Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs. (30%)
Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator. Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status. (10%)
