Sage Sotheby's International Realty is hiring the first team member for its new Tulsa office. Transaction coordination is the primary function of this position: the coordinator owns files from executed contract through closing and serves as the steady point of contact for agents, clients, lenders, title companies, and inspectors.
The coordinator is also the face of the Tulsa office, handling customer service and office coordination: staffing the front desk, answering phones, greeting clients, keeping the office client-ready, and supporting agents with listing entry, marketing orders, and administrative needs.
This role suits a licensed professional who is highly organized, calm under deadline pressure, and comfortable owning a wide range of work in a small, growing office.
Compensation:$45,000 - $60,000
Responsibilities:
Manage transaction files from executed contract through closing for agents who use the service, serving as the point of contact for agents, clients, lenders, title and escrow companies, inspectors, and cooperating agents
Build and track each file's timeline (earnest money, inspections, the repair and treatment window, appraisal, financing, title, survey, and closing), schedule the related appointments, and keep all parties informed of deadlines and status
Review contracts, amendments, and addenda for complete signatures, initials, and dates, and prepare routine transaction paperwork for agent review and signature
Upload complete, compliant transaction and listing documents to Sage Connect and submit files for broker compliance review
Enter new listings and status changes into the MLS and Sage Connect, and coordinate listing preparation vendors such as photography, cleaning, and repairs
Coordinate sign installations and removals and place brochure, print, and collateral orders, making sure all materials meet Sotheby's International Realty brand standards
Staff the front desk, answer phones, and greet clients and visitors with the polish a luxury brand calls for
Provide data entry and administrative support to the Branch Broker and agents, including scheduling the conference room, meetings, open houses, and office events
Keep the office clean, stocked, and client-ready, and manage supplies, equipment, and vendor service
Qualifications:
Required
Active Oklahoma real estate license
Working knowledge of Oklahoma purchase contracts and the contract-to-close process
Excellent organization, with a track record of managing many deadlines at once without dropping details
Strong written and verbal communication, and a polished, professional demeanor with clients
Proficiency with Microsoft Office or Google Workspace, and comfort adopting new software and platforms quickly as our systems evolve
High school diploma or equivalent
Preferred
2+ years of transaction coordination, real estate, title, escrow, or mortgage experience
Experience with the Tulsa-area MLS and transaction management platforms
Some college or a bachelor's degree
About Company
Sage Sotheby’s International Realty is the leading luxury brokerage in Oklahoma City and a growing presence in Kansas City, with continued expansion into Tulsa. As the region’s exclusive Sotheby’s International Realty affiliate, we operate at the intersection of global brand power and local market expertise.
Our agents are supported by a centralized marketing platform, best-in-class technology, and a culture defined by accountability and performance. We prioritize consistency, professionalism, and long-term brand value over short-term tactics.
Our standard is clear:
We are Committed. We are Collaborative. We are Accountable. We are Dynamic.
#WHRE3Compensation details: 45000-60000 Yearly Salary
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