Receptionist (part-time, fixed-term contract)

University of Oxford - Estates Services

Are you a people-focused and organised professional looking to work in a welcoming environment?

We are looking for two part-time hours Receptionists to join our friendly Reception Services team at the University of Oxford, delivering a high-quality reception and administrative service across our world-class buildings.

Reception Services is your pathway to a dynamic and professional front-of-house career across our prestigious University.

The role will be mainly based at the Schwarzman Centre and will be focused on supporting the public and events from a reception perspective.

Contract: Part-time hours (Friday - Sunday), Fixed term until July 2026

About Us

Spanning the historic streets of the "city of dreaming spires," the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation that delivers ground-breaking research addressing global challenges—from advancing sustainability to pioneering healthcare solutions—and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

About the Role

Our receptionists represent the University at some of Oxford’s most prominent buildings, providing a warm, professional, and efficient front-of-house service to staff, students, and visitors. With the introduction of our new Dynamic Reception Support service, you will play a key role in delivering essential reception cover across the University—stepping in where support is needed most.

This is a varied and fast-paced role where no two days look exactly the same and require the successful candidate to be comfortable with continual change. You might be welcoming guests, coordinating room bookings, issuing access cards, managing mail and deliveries, or assisting with small administrative tasks. You will also contribute to maintaining a safe and secure environment and may be required to train as a first aider or fire marshal.

As a valued member of our team, you will have the opportunity to work in different locations, bringing variety to your day and allowing you to connect with people from across the University. You will help deliver a seamless, polished service that reflects Oxford’s world‑class reputation, all while being part of a supportive community committed to excellence.

Please note that this role is fully on‑site, with no remote working options.

About You

See the full list in the Job Description

• A good understanding of standard administrative procedures, evidenced by work experience at a similar level.
• The person appointed must enjoy working with people and have a competent, professional manner in dealing with customers, both face-to-face and by telephone and e-mail as appropriate.
• Ability to use standard computer programs (Outlook, Word, Excel)
• To demonstrate good communication skills (both oral and written)
• To possess inter-personal skills needed to relate to a wide range of people, particularly when responding to requests and enquiries.
• Adaptable and willing to learn

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Tuesday 7 April 2026.

Interviews will take place in the week commencing 23 April 2026, and will be held face-to-face.