Summary
The Records Compliance Specialist manages the administration of the University's public records request process by coordinating the receipt, review, tracking, and timely response to public records requests in accordance with the New Mexico Inspection of Public Records Act (IPRA) and other applicable laws and regulations. Serves as the University's primary resource for the administration of public records requests, coordinating with university departments, legal counsel, governmental agencies,…
and external requestors to ensure consistent, accurate, and legally compliant responses.
Duties
- Serves as the University's primary point of contact for public records requests and manages the public records request process from receipt through final response, ensuring requests are coordinated, tracked, and processed in accordance with applicable laws, regulations, university procedures, and established timelines.
- Reviews responsive records to identify and redact confidential or exempt information in accordance with applicable federal and state laws and regulations. Coordinates with university departments and legal counsel, as appropriate, to facilitate timely, accurate, and legally compliant responses to public records requests.
- Manages records request tracking systems, documentation, and related records management activities to support records retention, preservation, retrieval, and compliance with applicable records management requirements.
- Coordinates records preservation activities, litigation holds, and related records retention efforts with Information Technology, legal counsel, and university departments, as appropriate.
- Coordinates records associated with subpoenas, legal matters, and public records requests, serving as the primary liaison among university departments, legal counsel, governmental agencies, and external requestors.
- Manages the University's public records administration process, coordinating day-to-day activities and working with leadership on matters requiring additional review or final approval, as appropriate.
- Prepares, reviews, and coordinates correspondence, notifications, and related communications associated with public records requests, regulatory matters, and other assigned compliance activities.
- Manages the University's governmental liquor licensing process, including coordination of regulatory applications, renewals, event requests, required documentation, and compliance with applicable state requirements.
- Provides administrative and operational support for assigned compliance-related programs and initiatives, including ADA administration and other compliance functions.
- Performs other duties as assigned.
