"Records Management Specialist"

Records Management Specialist

Company: Ohio University

Job Location: Athens, 45701-2979

Category: Registrars

Type: Full-Time

Applications Accepted From
Public: Open to the public, University Wide, AFSCME 3200 University Wide

Special Instructions to Applicants
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Please complete the online application and be prepared to attach the required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
For full consideration, apply by August 11, 2025.
This position is eligible for the following benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Job Description
Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.
Job Responsibilities

• Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.
• May lead and/or supervise TAS staff and/or student employees.
• Coordinates, and maintains a complex record system or database of specialized records.
• Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.
• Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Implements and oversees guidelines for deletion of records.
• Prepares, analyzes, and distributes reports.
• Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

Minimum Qualifications
Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
Associate's degree, or vocational or technical school degree.
Experience working with confidential or sensitive information highly preferred. Selected candidates are subject to a comprehensive background check and university judiciary review, and agree to adhere to the expectations outlined in the Undergraduate Admissions employee manual.
Department
Admissions
Pay Rate: $16.84 per hour
Job Open Date
07/11/2025
Posting Close Date
8/11/2025
Job Category: Classified AFSCME 3200 Bargaining Unit appointment
Months
12 month
Planning Unit: Vice President Enrollment Management
Work Schedule
Standard office hours are Monday-Friday, 8:00-5:00; however, candidates must be willing to work evenings and/or weekends if necessary. The flexibility to work remotely up to two days a week within the established department flex place work guidelines may be available.
Campus: Athens
Expected hours worked per week
40
Expected duration of assignment
ongoing
Applicants may contact this person if they have questions about this position.
Jennifer Dillie, dillie@ohio.edu