"Records Manager & Archivist"

Job Details

Location: San Marcos, TX

Texas State University

Posting Number: 2026053

Department: University Libraries

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $5,000.00 - $5,833.33

Job Category: Exempt

Required Qualifications:

• Master’s Degree in library/information science from a program accredited by the American Library Association, or equivalent Library Science program.
• Formal coursework or training in archives management and/or special collections librarianship.
• Familiarity with university records management practices and records retention schedules.
• Strong problem-solving skills and ability to communicate complex information to a wide range of audiences.

Preferred Qualifications:

• Familiarity with best practices in records management and compliance with a regulated Records Retention Schedule.
• Experience working with archival collections and university records.
• Knowledge of best practices in managing records that include sensitive information.
• Ability to deliver training and/or online resources relating to archives or records management.

Job Description:

The Records Manager and Archivist will develop and maintain the university records and archives collections. These are part of the Special Collections and Archives and range across disciplines, time periods, and formats, and include materials that document and preserve the history of Texas State University. The records and archival collections include the organizational records of the university and the various departments, labs, and centers, as well as faculty papers and research, curricula, publications, and materials that document student and community life. The Records Manager and Archivist will provide vision and leadership on the use of university records and identification of those with enduring research and historical value to be added permanently to the Special Collections and Archives.

Job Duties:

• Collaborates with University units to advance the management of university records, and advise on records retention schedules, preservation, and transfer.
• Writes and updates records schedules to ensure compliance with legal and regulatory requirements for public institution records management and retention.
• Ensures that records storage for temporary records in all formats is appropriate and in keeping with current records management practices.
• Identifies, selects, and acquires Texas State University archival collections, faculty papers, and institutional records in digital and physical formats.
• Arranges and describes university archives materials for the permanent collection using ArchivesSpace.
• Collaborates with Libraries and Special Collections and Archives to field inquiries about the archives and university history.
• Participates in shared decision-making for Special Collections and Archives collection development, programs, and policies.
• Coordinates and collaborates with colleagues on promotion and access to Special Collections and Archives and developing resources to support research.
• Maintains updated information on Records Retention Schedule and provides training resources to communicate this across the university.
• Other duties as assigned.

Additional Information to Applicants:

Job Open Date: 09/26/2025

Job Close Date:

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Quicklink: https://jobs.hr.txstate.edu/postings/54292

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/54292 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:

Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.