Pipeline Development: Proactively identify and engage prospective students through targeted outreach, professional networking platforms, events, referrals, and other recruitment channels to build and strengthen enrollment pipelines.

Lead Management: Gather, track, and manage leads from events, outreach efforts, and prospective student activity using Salesforce. Maintain and develop lead lists to support ongoing engagement and drive application submissions.

Targeted Outreach & Re-Engagement: Conduct strategic follow-up with prospective students, including inactive leads, delayed applicants, and other high-potential candidates, to create additional enrollment opportunities.

One-on-One Engagement: Conduct personalized meetings with prospective students to discuss their educational and career goals, review application readiness, and provide tailored guidance on program fit and next steps.

Application Follow-Up: Contact prospective students who have started applications to encourage completion and provide ongoing support throughout the application process.

Partnership Development: Collaborate with higher education institutions, employer partners, alumni, professional organizations, and community partners to identify recruiting opportunities, expand program awareness, and support prospective student pipelines.

Event Coordination: Plan, organize, and participate in recruitment activities such as graduate fairs, information sessions, on-campus Preview Days, webinars, networking events, and employer or community events. Coordinate event logistics and prospective student follow-up.

Admissions Responsibilities:

• Application Coordination & Review: Oversee the application process, ensuring the accuracy and completeness of submitted materials. Collaborate with the team to evaluate applications and identify qualified candidates.
• Personalized Counseling: Provide one-on-one guidance to prospective students, helping them navigate the admissions process and understand program details, requirements, and next steps.
• Onboarding Support: Work closely with the Student Affairs team to facilitate a smooth transition and onboarding process for newly admitted students.
• Graduate Admissions Collaboration: Work with the Office of Graduate Admissions to resolve application issues, support international applicants, and ensure a seamless admissions process.
• Scholarship Management: Assist with identifying and awarding scholarships to eligible candidates and communicating scholarship decisions.
• Data Integrity: Maintain accurate prospective student and admissions records in Salesforce, perform regular data clean-up, and ensure data accuracy for reporting and historical reference.
• Team Support: Provide additional support as needed to advance enrollment, admissions, and onboarding priorities.

Note: This job description does not comprehensively list all the required duties, responsibilities, and qualifications. Additional responsibilities may be assigned to support program needs.
Work Environment and Level of Frequency typically required

• Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

• Nearly Continuously: Sitting, hearing, listening, talking.
• Often: Repetitive hand motion (such as typing), walking.
• Seldom: Bending, reaching overhead, Lifting - up to 25 pounds.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Program Specialists, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
Program Specialists, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Preferences

• Education and Experience: Bachelor's degree with 1-2 years of experience in sales, customer service, or similar roles requiring strong relationship-building skills in a fast-paced environment.
• Communication Skills: Exceptional written and verbal communication abilities, with a proven track record of delivering compelling presentations and engaging effectively across various channels.
• Work Ethic and Time Management: Strong competitive drive and work ethic, with excellent time management skills to handle multiple tasks effectively in a fast-paced environment.
• Attention to Detail: Ability to maintain high accuracy, ensuring data integrity and meticulous documentation.
• Independent Decision-Making: Proven ability to work autonomously and make sound decisions. A history of successful problem-solving and innovative resource management is essential.
• Organizational Skills: Demonstrated organizational abilities with a history of effective workload prioritization and understanding of complex processes and policies.
• Technical Proficiency: Proficiency in Microsoft (Excel, Word, PowerPoint) and experience with CRM systems is preferred.

Special Instructions


Requisition Number: PRN45986B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, on-site at the University of Utah. Occasional evenings or weekends may be required to support classes, events, networking functions, or recruitment activities. This role is not eligible for hybrid or remote work and is considered an essential campus position supporting faculty, staff, students, and prospective students in person.
Department: 00033 - Executive Education
Location: Campus
Pay Rate Range: $56,000 to $63,000
Close Date: 10/15/2026
Open Until Filled:

To apply, visit https://apptrkr.com/9785079"">https://utah.peopleadmin.com/postings/208016


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Pipeline Development: Proactively identify and engage prospective students through targeted outreach, professional networking platforms, events, referrals, and other recruitment channels to build and strengthen enrollment pipelines.

Lead Management: Gather, track, and manage leads from events, outreach efforts, and prospective student activity using Salesforce. Maintain and develop lead lists to support ongoing engagement and drive application submissions.

Targeted Outreach & Re-Engagement: Conduct strategic follow-up with prospective students, including inactive leads, delayed applicants, and other high-potential candidates, to create additional enrollment opportunities.

One-on-One Engagement: Conduct personalized meetings with prospective students to discuss their educational and career goals, review application readiness, and provide tailored guidance on program fit and next steps.

Application Follow-Up: Contact prospective students who have started applications to encourage completion and provide ongoing support throughout the application process.

Partnership Development: Collaborate with higher education institutions, employer partners, alumni, professional organizations, and community partners to identify recruiting opportunities, expand program awareness, and support prospective student pipelines.

Event Coordination: Plan, organize, and participate in recruitment activities such as graduate fairs, information sessions, on-campus Preview Days, webinars, networking events, and employer or community events. Coordinate event logistics and prospective student follow-up.

Admissions Responsibilities:

• Application Coordination & Review: Oversee the application process, ensuring the accuracy and completeness of submitted materials. Collaborate with the team to evaluate applications and identify qualified candidates.
• Personalized Counseling: Provide one-on-one guidance to prospective students, helping them navigate the admissions process and understand program details, requirements, and next steps.
• Onboarding Support: Work closely with the Student Affairs team to facilitate a smooth transition and onboarding process for newly admitted students.
• Graduate Admissions Collaboration: Work with the Office of Graduate Admissions to resolve application issues, support international applicants, and ensure a seamless admissions process.
• Scholarship Management: Assist with identifying and awarding scholarships to eligible candidates and communicating scholarship decisions.
• Data Integrity: Maintain accurate prospective student and admissions records in Salesforce, perform regular data clean-up, and ensure data accuracy for reporting and historical reference.
• Team Support: Provide additional support as needed to advance enrollment, admissions, and onboarding priorities.

Note: This job description does not comprehensively list all the required duties, responsibilities, and qualifications. Additional responsibilities may be assigned to support program needs.
Work Environment and Level of Frequency typically required

• Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

• Nearly Continuously: Sitting, hearing, listening, talking.
• Often: Repetitive hand motion (such as typing), walking.
• Seldom: Bending, reaching overhead, Lifting - up to 25 pounds.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Program Specialists, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
Program Specialists, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Preferences

• Education and Experience: Bachelor's degree with 1-2 years of experience in sales, customer service, or similar roles requiring strong relationship-building skills in a fast-paced environment.
• Communication Skills: Exceptional written and verbal communication abilities, with a proven track record of delivering compelling presentations and engaging effectively across various channels.
• Work Ethic and Time Management: Strong competitive drive and work ethic, with excellent time management skills to handle multiple tasks effectively in a fast-paced environment.
• Attention to Detail: Ability to maintain high accuracy, ensuring data integrity and meticulous documentation.
• Independent Decision-Making: Proven ability to work autonomously and make sound decisions. A history of successful problem-solving and innovative resource management is essential.
• Organizational Skills: Demonstrated organizational abilities with a history of effective workload prioritization and understanding of complex processes and policies.
• Technical Proficiency: Proficiency in Microsoft (Excel, Word, PowerPoint) and experience with CRM systems is preferred.

Special Instructions


Requisition Number: PRN45986B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, on-site at the University of Utah. Occasional evenings or weekends may be required to support classes, events, networking functions, or recruitment activities. This role is not eligible for hybrid or remote work and is considered an essential campus position supporting faculty, staff, students, and prospective students in person.
Department: 00033 - Executive Education
Location: Campus
Pay Rate Range: $56,000 to $63,000
Close Date: 10/15/2026
Open Until Filled:

To apply, visit https://apptrkr.com/9785079"">https://utah.peopleadmin.com/postings/208016


je-c5b8405db6684d40b780ba2b151147a1