& Admissions Specialist
Job Summary
The David Eccles School of Business is seeking a dynamic,
energetic, and goal-driven Recruiter & Admissions Specialist to
join our team supporting the Master of Business Administration and
Specialized Master's Programs, including:
- Master of Accounting
- Master of Business Creation
- Master of Healthcare Administration
- Master of Real Estate Development
- Master of Science in Business Analytics
- Master of Science in Cybersecurity Management
- Master of Science in Finance
- Master of Science in Financial Technology
- Master of Science in Information Systems
In this role, you will lead proactive recruitment efforts, build
strong relationships with prospective students, and drive
enrollment growth for our programs. You will guide candidates
through the admissions process, manage application pipelines, and
provide critical administrative support to ensure a smooth and
engaging experience from first contact to enrollment.
The ideal candidate thrives in a fast-paced environment, is
passionate about connecting with people, and is motivated by
achieving ambitious goals. Exceptional communication, relationship
management, and project management skills are essential. If you
love building rapport, hitting targets, and helping students
achieve their dreams, we want you on our team.
Learn more about the great benefits of working for
University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job
levels and associated pay rates based on their business need and
budget.
Responsibilities
Recruiting & Outreach Responsibilities:
- Prospective Student Outreach: Engage with
prospective students (domestic and global) through various
communication channels, including phone, Zoom, in-person meetings,
email, and events, to build relationships and generate interest in
graduate programs.
Pipeline Development: Proactively identify and
engage prospective students through targeted outreach, professional
networking platforms, events, referrals, and other recruitment
channels to build and strengthen enrollment pipelines.
Lead Management: Gather, track, and manage
leads from events, outreach efforts, and prospective student
activity using Salesforce. Maintain and develop lead lists to
support ongoing engagement and drive application submissions.
Targeted Outreach & Re-Engagement: Conduct
strategic follow-up with prospective students, including inactive
leads, delayed applicants, and other high-potential candidates, to
create additional enrollment opportunities.
One-on-One Engagement: Conduct personalized
meetings with prospective students to discuss their educational and
career goals, review application readiness, and provide tailored
guidance on program fit and next steps.
Application Follow-Up: Contact prospective
students who have started applications to encourage completion and
provide ongoing support throughout the application process.
Partnership Development: Collaborate with
higher education institutions, employer partners, alumni,
professional organizations, and community partners to identify
recruiting opportunities, expand program awareness, and support
prospective student pipelines.
Event Coordination: Plan, organize, and
participate in recruitment activities such as graduate fairs,
information sessions, on-campus Preview Days, webinars, networking
events, and employer or community events. Coordinate event
logistics and prospective student follow-up.
Admissions Responsibilities:
- Application Coordination & Review: Oversee
the application process, ensuring the accuracy and completeness of
submitted materials. Collaborate with the team to evaluate
applications and identify qualified candidates.
- Personalized Counseling: Provide one-on-one
guidance to prospective students, helping them navigate the
admissions process and understand program details, requirements,
and next steps.
- Onboarding Support: Work closely with the
Student Affairs team to facilitate a smooth transition and
onboarding process for newly admitted students.
- Graduate Admissions Collaboration: Work with
the Office of Graduate Admissions to resolve application issues,
support international applicants, and ensure a seamless admissions
process.
- Scholarship Management: Assist with
identifying and awarding scholarships to eligible candidates and
communicating scholarship decisions.
- Data Integrity: Maintain accurate prospective
student and admissions records in Salesforce, perform regular data
clean-up, and ensure data accuracy for reporting and historical
reference.
- Team Support: Provide additional support as
needed to advance enrollment, admissions, and onboarding
priorities.
Note: This job description does not
comprehensively list all the required duties, responsibilities, and
qualifications. Additional responsibilities may be assigned to
support program needs.
Work Environment and Level of Frequency typically
required
- Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be
required
- Nearly Continuously: Sitting, hearing, listening, talking.
- Often: Repetitive hand motion (such as typing), walking.
- Seldom: Bending, reaching overhead, Lifting - up to 25
pounds.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education
can be substituted for 1 year of directly related work experience
(Example: bachelor's degree = 4 years of directly related work
experience).
Department may hire employee at one of the following job
levels:
Program Specialists, I: Requires a bachelor's (or
equivalency) + 2 years of directly related work experience or a
master's (or equivalency) degree.
Program Specialists, II: Requires a bachelor's (or
equivalency) + 4 years or a master's (or equivalency) + 2 years of
directly related work experience.
Preferences
- Education and Experience: Bachelor's degree
with 1-2 years of experience in sales, customer service, or similar
roles requiring strong relationship-building skills in a fast-paced
environment.
- Communication Skills: Exceptional written and
verbal communication abilities, with a proven track record of
delivering compelling presentations and engaging effectively across
various channels.
- Work Ethic and Time Management: Strong
competitive drive and work ethic, with excellent time management
skills to handle multiple tasks effectively in a fast-paced
environment.
- Attention to Detail: Ability to maintain high
accuracy, ensuring data integrity and meticulous
documentation.
- Independent Decision-Making: Proven ability to
work autonomously and make sound decisions. A history of successful
problem-solving and innovative resource management is
essential.
- Organizational Skills: Demonstrated
organizational abilities with a history of effective workload
prioritization and understanding of complex processes and
policies.
- Technical Proficiency: Proficiency in
Microsoft (Excel, Word, PowerPoint) and experience with CRM systems
is preferred.
Special Instructions
Requisition Number: PRN45986B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, on-site at the
University of Utah. Occasional evenings or weekends may be required
to support classes, events, networking functions, or recruitment
activities. This role is not eligible for hybrid or remote work and
is considered an essential campus position supporting faculty,
staff, students, and prospective students in person.
Department: 00033 - Executive Education
Location: Campus
Pay Rate Range: $56,000 to $63,000
Close Date: 10/15/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9785079"">https://utah.peopleadmin.com/postings/208016
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