Registrar

GENERAL STATEMENT OF RESPONSIBILITIES:
Northland Pioneer College seeks a collaborative, detail-oriented individual who is committed to
the mission, vision, and values of the college to serve as Registrar. The Registrar oversees all
student records, which includes admissions, registration, transcripts, and is responsible for the
overall operations and direction of the Records & Registration – Admissions Office, and the
database containing student records. The Registrar also collaborates with various areas of the
college, including the office of institutional effectiveness, in sharing data for the completion of
mandatory reports. The Registrar also ensures that the office follows state and federal
compliance regulations, reporting requirements, and college procedures.

Examples of Duties

ESSENTIAL FUNCTIONS:

1. Plan, organize and manage the Records and Registration Office and its related activities.
2. Serve as the college’s Family Educational Rights and Privacy Act (FERPA) compliance officer and be an educational resource to college personnel on ensuring FERPA compliance is being met, as outlined in federal laws and regulations.
3. The Registrar is responsible for the overall direction of the Records and Registration – Admissions office. The Registrar’s supervision is limited to the Assistant Registrar.
4. Provide office oversight and reporting of the annual state Full-Time Student Equivalents (FTSE) and FTSE Audit.
5. Ensure that the Records and Registration office provides any necessary support for the preparation of regular enrollment updates.
6. Critically examine and continually improve Records and Registration Office procedures to better serve students and reliant areas of the college.
7. Ensure the Records and Registration staff are effectively collaborating with deans and the deans’ assistants in creating and timely entering classes in the Fall, Spring, Summer class schedule.
8. Oversee Residency Classifications for students.
9. Oversee and approve or reject class substitution petitions, in consultation with advisors and deans.
10. Oversee the process for waivers to academic catalog requirements, working closely with the stakeholders required to approve or reject requests.
11. Participate in college committees, data governance committee, including, but not limited to, Instructional Council.
12. Oversee the international student admission and reporting process.
13. Oversee WUE waivers eligibility, determination and documentation.
14. Perform other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.

Standard Competencies:

COMPETENCIES	DESCRIPTION	PROFICIENCY
Communication	Ability to effectively communicate with students and colleagues orally and in writing.	Advanced
Technology	Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint), Adobe Products (Docu-Sign/eSign), Google Applications (Drive), SLACK, videoconferencing software such as Zoom or WebEx, and various other Microsoft 365 programs.	Basic
Budget Tracking/Reporting	Ability to effectively manage an office budget with effective work-flow practices.	Advanced
Data Literacy	Ability to read and assess data pertaining to the assessment of student learning.	Advanced
Diversity & Multi- Culturalism	Ability to work in a diverse, multi-cultural environment.	Advanced
Leadership/Management	Ability to embrace the philosophy of a servant leader.	Advanced
Trust	Ability to inspire and uphold trust.	Advanced
Flexibility & Adaptability	Ability to adapt to the demands of any given day/time.	Advanced
Self-Awareness	Ability to reflect on self-performance and growth opportunities.	Advanced
Continual Improvement	Ability to seek opportunities for professional growth.	Basic
Action Oriented	Ability to make decisions and take action.	Basic
Confidentiality	Ability to maintain confidentiality.	Advanced
Physical	Ability to perform the following physical requirements of the position with or without a reasonable accommodation: critical sensory requirements include general vision (corrected to 20/20), hear or listen in the normal range (corrected) and speak and give directions clearly.	Basic

Minimum Qualifications

1. Bachelor's Degree
2. Two years of related experience (program coordination and management)
3. CRM Administration Experience

Supplemental Information

1. Master's Degree
2. K-12 experience and higher education experience in student recruitment, academic advising, or a related student services field
3. Two years of leadership experience