Registrar

Position Summary

The Registrar is a key institutional leader, charged with overseeing all aspects of the Registrar’s Office, including ensuring the accuracy, security, and integrity of registration processes and official student academic records from registration to graduation. They must be strategic, detail oriented, and able to provide effective leadership in areas of policy development, operational procedures, and FERPA compliance. The ideal candidate is collaborative, student-centered, and committed to maintaining registration processes and policies that support student success, as well as institutional goals related to student retention.

Description of Key Responsibilities

1. Provide strategic leadership for the office of the Registrar, overseeing processes related to registration, grading, degree audit, enrollment verification, and degree conferral.
2. Be responsible for the accuracy, security and maintenance of academic records while ensuring confidentiality and compliance with FERPA and other applicable regulations.
3. Oversee registration processes for all students and in collaboration with the Associate Vice President of Academic Affairs, develop an academic class schedule that provides students with access to critical courses and supports timely student progress to degree.
4. Direct the evaluation and auditing of student requirements for graduation and serve as the official degree certifying officer of the College.
5. Manage the curriculum to include updating degree, major and minor requirements, and course offerings based on curriculum committee approvals each year, and collaborate with Academic Affairs to ensure compliance with accreditation requirements.
6. Oversee the process for articulation of transfer credit, both domestic and international.
7. Ensure timely collection and posting of roster verification, midterm and final grades to academic records and reports.
8. Calculate and assign academic standing to undergraduate and graduate students in accordance with institutional and departmental policies, communicating assigned standing and associated ramifications with students.
9. Lead the publication of college academic catalogs and be responsible for the issuance of official documents including transcripts and diplomas.
10. Oversee the processes to verify student eligibility for veterans’ benefits and athletic participation.
11. Responsible for verifying student eligibility to participate in Commencement and serving on campus Commencement Planning Committee, ensuring participant lists, assisting with commencement brochure preparation and program planning.
12. Supervise the Registrar’s Office staff and student employees.
13. Participate in faculty meetings, governance, and ad hoc committees as assigned.
14. Oversee the budget for the Registrar’s Office.
15. Work with the Associate Vice President of Academic Affairs to coordinate the College’s articulation efforts with other colleges.
16. In collaboration with Academic Affairs and IT, provide operational management and oversight of the Student Information System and registration related interfaces.
17. Handle statistical reporting related to registration, enrollment and student records for administration and outside agencies.
18. Manage review of all prior learning assessment, including transfer credit and credit by examination.
19. Other related duties as appropriately assigned.