R00035653
Poughkeepsie, NY
Department
Registrar
Job Family
Staff - Union
Vassar College is deeply committed to providing equal employment
opportunities to all applicants and employees by promoting an
environment of transparency and respect for differences. We welcome
applications from individuals of all backgrounds who meet the
qualifications of a posting. If you need to request an
accommodation to fully participate in the search process, please
contact [contact details available in the full listing].
Job Description
Schedule: Monday - Friday, 8:30am - 5:00pm (37.5 hours per
week)
Position Summary:
The Registration Assistant provides administrative and operational
support to the Registrar's Office. This position serves as the
primary contact for students, faculty, and staff. The Registration
Assistant works as part of a team responsible for responding to
phone inquiries, assisting students at the front counter,
processing registration, drop/add, requests for transcripts and
letters, and general troubleshooting. Before Commencement each
year, the Registration Assistant assists with confirmation of
general requirements and assists with the organization of
diplomas.
This is a full time, in-person CWA Union position for the full
year.
Responsibilities:
- Support the budget operations of the department: process
invoices; track and compare planned budget to actual expenses;
provide notice if out of alignment.
Provide administrative assistance for meetings, calls, and
staffing plans; maintain filing systems and department calendars.
Provide back-up support to the other Registration Assistant as
needed.
Support reception/front desk interactions, answer phones,
respond to inquiries, collect and distribute mail, and maintain
office supplies.
Assist in the processing of student and alumnae/i academic
records (transcripts), enrollment and degree verification letters,
and specialized verification forms for insurance companies, the
Athletics Department, and other entities; both computer-generated
(Banner/Perceptive Content, etc.) and hard copy.
Communicate in multiple modes with department members, vendors,
on-campus offices, alumnae/i, volunteers, and/or other off-campus
partners to complete departmental tasks.
Support data entry, electronic file maintenance, and running
standard reports, including updating and maintaining permanent
student and guardian address/contact information, processing legal
name changes, and providing the National Student Clearinghouse with
missing student and graduate data.
Responsible for updating student records such as major
declarations, correlated declarations and grade changes.
Required knowledge, skills and abilities:
- A minimum of two years of administrative support experience or
other work experience.
- Strong computer skills including proficiency with Google Suite,
Microsoft Office suite and ability to learn additional technical
systems.
- Strong written and verbal communication skills.
- Ability to interact effectively with a diverse community.
- Ability to sit or stand for extended periods of time.
- Ability to interact socially with others.
Preferred knowledge, skills and abilities:
- Four years of administrative support experience.
- Experience working with software systems including finance and
accounting systems, payroll, student information systems, or
customer relationship management systems.
Compensation:
The compensation for this position is $18.51 per hour.
To apply, visit https://vassar.wd1.myworkdayjobs.com/en-US/Vassar-External/job/Poughkeepsie-NY/Registration-Assistant---K_R00035653-1?jobFamilyGroup=71e2c39500161003e7c4fa7b8078820e&jobFamilyGroup=71e2c39500161003e7c4fed539988210&jobFamilyGroup=71e2c39500161003e7c506cf57a48214.
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