Your responsibilities will include managing shared calendars, scheduling virtual meetings, preparing agendas, recording and distributing meeting notes, and coordinating follow-up actions. You will maintain digital files and records, format correspondence and internal documents, enter and update information in spreadsheets and databases, and assist with routine reports. You will monitor shared inboxes, route inquiries to the appropriate team members, respond to straightforward questions, and ensure that requests are tracked through completion.
You will also provide practical coordination support for staff, athletes, events, and department activities as needed. This may include organizing travel details, maintaining contact lists, helping prepare schedules and informational materials, and coordinating document collection and approvals. You will assist with virtual meeting logistics, track deadlines, order or coordinate office supplies, and identify opportunities to improve administrative processes. Priorities may shift during busy event periods, so flexibility and sound judgment are important.
This position is fully remote and requires a consistent, professional approach to communication and task management. You will work with colleagues using email, video conferencing, shared calendars, cloud-based document tools, and other standard office software. Success in the role means providing accurate, timely support, keeping information well organized, communicating proactively about progress or delays, and helping the wider team stay focused on its goals. We welcome applicants who are service-minded, comfortable working independently, and eager to contribute to an organized and collaborative sports workplace.
High school diploma or equivalent; additional administrative training or coursework is a plus.
Prior administrative, office support, or customer service experience is preferred.
Strong written and verbal communication skills, with a professional and courteous approach.
Comfort using email, calendars, video conferencing, spreadsheets, and cloud-based document tools.
Excellent organization and attention to detail, including accurate data entry and file management.
Ability to prioritize tasks, meet deadlines, and work independently in a remote setting.
Ability to handle confidential information responsibly and exercise sound judgment.
Reliable internet connection and a suitable workspace for remote work.
Per hour
