Department: 150101 - College of Natural Resources

Location: Raleigh, NC

Essential Job Duties:
We are looking for a skilled Research Administration Program Specialist to join our vibrant Research Office team. In this role, you will provide essential programmatic and administrative assistance to the Director of Research Administration, Associate Dean for Research, and various departments within the Research Office. As the first point of contact for visitors to the CNR Research Office, you will play a key role in creating a welcoming environment and efficiently managing inquiries by directing them to the appropriate team members.

Additionally, you will support both pre-award and post-award research administration processes, ensuring our research projects run smoothly from start to finish. This position is ideal for someone with high-level administrative experience who thrives in a collaborative, fast-paced setting and is eager to contribute to impactful research initiatives.

Key Responsibilities include but are not limited to:

Front Line Office Support

• Greet and assist visitors to the CNR Research Office.
• Handle incoming inquiries and direct them to the right contacts.
• Share important information about office operations clearly and effectively.

Support for Leadership

• Manage (ADR) Associate Dean for Research's calendar, schedule meetings, arrange travel.
• Organize and prepare correspondence, documents, and reports.
• Assist with ADR-sponsored events.

Research Consortia Support

• Process membership agreements and track payments.
• Coordinate consortium events and meeting minutes.

Pre-Award & Post-Award Support

• Assist faculty with proposal documents (e.g., Biosketch, Current & Pending Support).
• Liase with SPARCS for project updates
• Process financial transactions (vouchers, travel authorizations) and vendor onboarding.
• Support contract documentation and sub-award processing.
• Upload project reports to RED and generate data reports as needed.
• Manage Research Office website updates.

McIntire-Stennis Internal Competition Support

• Organize and prepare application materials for ADR and Research Committee.
• Maintain scoring spreadsheets and notify applicants of funding decisions.

Other Work/Responsibilities:
This role offers valuable opportunities for career growth and professional development through additional assignments and special projects, delegated at the discretion of leadership. Working in a collaborative, supportive team environment, you'll have the chance to expand your skills and take on new challenges that enhance your professional experience.

Minimum Experience/Education:
Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Strong organizational skills and clear, professional communication abilities.
• Demonstrates a proactive, customer-focused, and team-oriented work style.
• Quick to learn new processes and systems, adaptable to changes and organizational growth.
• Strong computer skills, including proficiency in Microsoft Office (Word, Excel) and Google Workspace (Drive, Docs, Forms, Sheets); experience using proprietary software and web-based financial management systems.
• Ability to establish effective working relationships with business and program teams.
• Excellent verbal and written communication skills, with a strong ability to organize and problem-solve.
• High attention to detail and ability to maintain quality work under deadlines.
• Skilled at analyzing and resolving unique issues that require research and interpretation of policies, procedures, and regulations.

Preferred Qualifications:

• Knowledge of sponsored research processes and procedures.
• Experience submitting vouchers, travel authorizations and similar transactions.
• Experience creating and updating current and pending or similar documents for proposals.
• Working knowledge of PeopleSoft, Wolfpack Reporting System (PeopleSoft Financials), Red Enterprise Date (RED), NC State's Project Modification Request (PMR) System or similar type research supporting software systems.

Required license or certification:
N/A

Position Number: 00109265

AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Apply Now

Department: 150101 - College of Natural Resources

Location: Raleigh, NC

Essential Job Duties:
We are looking for a skilled Research Administration Program Specialist to join our vibrant Research Office team. In this role, you will provide essential programmatic and administrative assistance to the Director of Research Administration, Associate Dean for Research, and various departments within the Research Office. As the first point of contact for visitors to the CNR Research Office, you will play a key role in creating a welcoming environment and efficiently managing inquiries by directing them to the appropriate team members.

Additionally, you will support both pre-award and post-award research administration processes, ensuring our research projects run smoothly from start to finish. This position is ideal for someone with high-level administrative experience who thrives in a collaborative, fast-paced setting and is eager to contribute to impactful research initiatives.

Key Responsibilities include but are not limited to:

Front Line Office Support

• Greet and assist visitors to the CNR Research Office.
• Handle incoming inquiries and direct them to the right contacts.
• Share important information about office operations clearly and effectively.

Support for Leadership

• Manage (ADR) Associate Dean for Research's calendar, schedule meetings, arrange travel.
• Organize and prepare correspondence, documents, and reports.
• Assist with ADR-sponsored events.

Research Consortia Support

• Process membership agreements and track payments.
• Coordinate consortium events and meeting minutes.

Pre-Award & Post-Award Support

• Assist faculty with proposal documents (e.g., Biosketch, Current & Pending Support).
• Liase with SPARCS for project updates
• Process financial transactions (vouchers, travel authorizations) and vendor onboarding.
• Support contract documentation and sub-award processing.
• Upload project reports to RED and generate data reports as needed.
• Manage Research Office website updates.

McIntire-Stennis Internal Competition Support

• Organize and prepare application materials for ADR and Research Committee.
• Maintain scoring spreadsheets and notify applicants of funding decisions.

Other Work/Responsibilities:
This role offers valuable opportunities for career growth and professional development through additional assignments and special projects, delegated at the discretion of leadership. Working in a collaborative, supportive team environment, you'll have the chance to expand your skills and take on new challenges that enhance your professional experience.

Minimum Experience/Education:
Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Strong organizational skills and clear, professional communication abilities.
• Demonstrates a proactive, customer-focused, and team-oriented work style.
• Quick to learn new processes and systems, adaptable to changes and organizational growth.
• Strong computer skills, including proficiency in Microsoft Office (Word, Excel) and Google Workspace (Drive, Docs, Forms, Sheets); experience using proprietary software and web-based financial management systems.
• Ability to establish effective working relationships with business and program teams.
• Excellent verbal and written communication skills, with a strong ability to organize and problem-solve.
• High attention to detail and ability to maintain quality work under deadlines.
• Skilled at analyzing and resolving unique issues that require research and interpretation of policies, procedures, and regulations.

Preferred Qualifications:

• Knowledge of sponsored research processes and procedures.
• Experience submitting vouchers, travel authorizations and similar transactions.
• Experience creating and updating current and pending or similar documents for proposals.
• Working knowledge of PeopleSoft, Wolfpack Reporting System (PeopleSoft Financials), Red Enterprise Date (RED), NC State's Project Modification Request (PMR) System or similar type research supporting software systems.

Required license or certification:
N/A

Position Number: 00109265

AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Apply Now