operations, workflow, projects, and/or systems that have strategic impact. Accountable for operational and/or financial resources. Responsible for compliance with relevant policies, procedures, and expectations to support institutional, School or Unit goals.
Manages the daily operations, typically, of a work unit
(group(s) or team(s) of staff who perform similar type work) or
function (division(s), program(s), or specialized unit(s) within a
department). Develops and achieves broadly stated goals and
objectives in alignment with defined strategy. Primarily
responsible for overall execution of results. Wide latitude to make
managerial decisions within area of responsibility. Recommends
financial, personnel, and significant strategic decisions for upper
senior professional approval.
PRIMARY DUTIES
- Provide expert direction for unit and/or team of research
administration staff by balancing pre-award proposals application
and/or submissions and administration of multiple post award
activities are executed. Responsible for contracts and grants
administration and maximizing funds available to conduct research.
Ensure department grants and contracts comply with all federal and
state legal requirements and UMB policies prior to review by the
Office of Research & Development.
- Develop and implement policy statements and annual project
plans. Provide direction for operational aspects of contracts and
grant management business operation matters. Assist in the
development of the departments research strategic plan in
accordance with UMB priorities. Provides PI and management with
ad-hoc reports in support of strategic plan.
- Manage the preparation and review of grant and contract budgets
and applications. Finalize documents for submission.
- Validate proposal error or warnings. Knowledgeable in all
funding mechanisms. Provide guidance on staffing and budgetary
requirements.
- Review, interpret, communicate, and ensure sponsor guidelines
are in compliance and eligibility information is defined within
proposals. Interact directly with designation sponsor
representatives to clarify ambiguous terms and conditions, and to
request supplemental funding, no cost extensions, and other
administrative requests.
- Manage all grants submitted including tracking individual
faculty grant histories, success rates by agency, and providing
faculty with historical perspectives. Review purchase order
requests on equipment and large supply orders to ensure funding
available and policies are followed. Administer lifecycle research
administration budget from initiation through closeout and all
results are completed and submitted to sponsor timely.
- Manage all financial transactions, documentation, and sub
awards. Ensure PI maintain proper spending of all research funding.
Investigate outstanding payments from deliverable project. Perform
close out audit to ensure all payment have been received in line
with the cost analysis.
- Identify issues and independently resolve and assist others in
issue resolution as needed. Anticipate roadblocks and able to
independently resolve.
- Develop criteria for review of grant and contract applications.
Review and interpret funding guidelines and regulations and advises
faculty as to policies and procedures of those agencies. Identify
future funding opportunities and work with PI to identify
components.
- Develops timeline to meet submission deadlines and checklist of
required documents and adjusts timeline to adapt to change.
Recommend overall adjustments in effort allocation and spending
across investigator portfolio.
- Consult with PI to translate program requirements into contract
terms. Identify, develop, and ensure contract requirements contain
quantifiable specification and measurable performance criteria.
Validate the performance criteria will meet the requirements.
- Develop safeguards to ensure the integrity of grant
administration or contracts and protects the University from
financial losses. Ensure sub awards are in compliance with terms
and conditions of the award.
- Provide direction in definition of partnership. Establish
review criteria to understand if partnership is a vendor vs.
subcontract.
- Interpret data for the purpose of determining past financial
performance to develop and prepare financial reports for financial
analysis, forecasting, and trending. Devise financial reporting
tools and reports.
- Model and train staff on the consultative approach to problem
solving and negotiation with internal and external constituents to
achieve units goals.
- Performs other duties as assigned.
Qualifications :
MINIMUM QUALIFICATIONS
Education : Bachelor's degree. Master's degree
preferred
Experience : Six (6) years progressively building research
administrative background with at least 4 years in full life-cycle
research administration
Supervisory Experience : One (1) year of work coordination
or training of others preferred.
Certification/Licensure : Certified Research Administrator
(CRA) or Certified Public Accountant (CPA) preferred.
Other : Financial disclosure reporting required by State of
Maryland Ethics Commission.
Completion of a 12-credit Research Administration graduate
certificate program can be considered for the equivalent of one (1)
year of relevant research administration work experience.
Except for qualifications established by law, additional related
experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of
the work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30
undergraduate college credits being equivalent to one year of
related experience. In instances where specific education and/or
experience is required only directly related education and/or
experience may be substituted.
KNOWLEDGE, SKILLS, ABILITIES
Thorough knowledge of position requirements. Thorough knowledge of
all applicable requirements, regulations, and laws. Skill in
effective use of applicable technology/systems. Ability to
effectively communicate both verbal and written thoughts, ideas,
and facts. Ability to support a mission and strategic vision.
Instructional, training, and teambuilding skills to strengthen and
cultivate relationships. Skill in consultation and change
management. Ability to demonstrate, understand, apply, and adhere
to the UMB Core Values of Respect and Integrity, Well-being and
Sustainability, Equity and Justice, and Innovation and
Discovery.
Hiring Range: $ 101,500 - $116,000, Commensurate with
education and experience
UMB is committed to cultivating a diverse and inclusive workforce
and is proud to be an equal employment opportunity employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, age, ancestry or national
origin, sex, pregnancy or related conditions, sexual orientation,
gender identity or expression, genetic information, physical or
mental disability, marital status, protected veteran's status, or
any other legally protected classification.
If you anticipate needing a reasonable accommodation for a
disability under the Americans With Disabilities Act (ADA), during
any part of the employment process, please submit a
UMB Job Applicant Accommodation Request . You may also contact
leave_and_accom@umaryland.edu
. Please note that only inquiries concerning an ADA request for
reasonable accommodation will be responded to from this email
address.
The University of Maryland, Baltimore prohibits sex discrimination
in any education program or activity that it operates. Individuals
may report concerns or questions to the Title IX Coordinator. Read
the
UMB Notice of Non-Discrimination for more information.
