Research Administrator II

Job Description

Classification Title:

Research Administrator II

Classification Minimum Requirements:

Bachelors degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:

• Works closely with stakeholders in connection with management of research grants and grant-related funds.
  • a. Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements.
  • b. Monitors grant fiscal records through the use of UF and VetMed systems, including but not limited to myUFL and UFIRST.
  • c. Reviews grant transactions for accuracy and process correcting journal entries as needed.
  • d. Monitors and adjust grant encumbrances frequently to maintain accurate balances.
  • e. Analyzes grant accounts during their life cycle and reconcile as needed at each milestone.
• Serves as liaison between CVM Faculty P.I.'s, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office.
  • a. Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents.
  • b. Provides regular communication and support for PI's, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects.
  • d. Knowledge of grant-related regulations and guidelines. Interprets policy and procedures to college stakeholders.
  • e. Assists with monitoring and preparation of reports to sponsoring agencies.
• Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols. Make sure all payroll and cost sharing commitments are properly recorded.
  • a. Consults with college stakeholders to provide appropriate support for effort tracking and serves as knowledge leader for effort related training. Oversees all aspects of research-related payroll distributions. Has signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms.
  • b. Assists PI's and college stakeholders with budget submissions, revisions, and no-cost extensions as necessary.
  • c. Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance.
  • d. Tracks all financial activity on award and provides basic accounts payable human resource/payroll support.
  • e. Review and monitor effort and communicate with department and PI to accurately record and verify effort reporting.
• Works with stakeholders including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff to resolve grant-related issues.
  • a. Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight.
  • b. Works with C&G to close-out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records.

Expected Salary:

$53,000 - $72,900

Required Qualifications:

Bachelors degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred:

1. PeopleSoft, MS Office, and UFIRST, myInvestigator, Enterprise Analytics, ERA Commons (NIH) and UF fund accounting experience.
2. Strong customer service and team-centric skills, experience working with diverse personalities.
3. Ability to communicate effectively and courteously, both written and verbally and work with the public in a tactful and courteous manner.
4. Knowledge of grant process and accounting standards.
5. Ability to plan, organize and coordinate work assignments.
6. Ability to operate Windows-based and character-driven programs.
7. Knowledge of State, UF and College of Veterinary Medicine rules and procedures.
8. Certified Research Administrator

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

Health Assessment Required: No

Applications Close: 30 September 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/541367

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.