Research Administrator III

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Research Administrator III (RA) will support a team of faculty and personnel in the Clinical Research Division by providing support in grants and translational research, financial management, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, professional society, internal pilot, subawards, and institutional support and includes regulated activities.

The position will work under the direction of the Research Administration Manager and will act independently in performing daily responsibilities, partnering with program faculty, and interfacing with other departments as needed to provide research administration.

This role should plan to work in a hybrid fashion.

Responsibilities

Administrative Support:

• Complete or delegate key administrative tasks such as editing CV and NIH Biosketch (including tracking faculty funding sources, publications), assisting with preparation of Academic Review & Promotion portfolio materials
• Perform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations
• Assist with requesting and setting up functional access (i.e. affiliation status), CDAs or MTAs for external collaborators
• Manage monthly time and effort reporting for the group of faculty you support
• Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans
• For non-clinical trials (e.g. external collaborations or advisory activities), assist with tracking of CDAs, MTAs and DTAs through UW or Fred Hutch compliance
• Assist with manuscript preparation for submission
• Coach and develop lower-level staff
• Participate in IACUC, and MUA/DUA applications and renewals, as appropriate

Funding Source Administration:

• Work closely with assigned faculty to provide overall Research Administration support, based upon the faculty's area of research interest and goals. Note: For faculty within disease programs whose clinical trial portfolios are managed, or will be managed, by the Clinical Research Support (CRS) team, this work will be performed in collaboration with CRS as per below.
• Lead and provide strategic guidance on applicable grant and award submissions by conducting tasks such as: Creation and communication of timelines to appropriate stakeholders; Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions; Work with faculty to develop strategies for responses/requests; Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve issues with appropriate stakeholders; Prepare annual progress reports, oversee activation, management, and oversight
• For teams managed by CRS, these tasks will be restricted to projects not supported by CRS (e.g. non-clinical trial foundation and government grants/awards)
• Monitor assigned project budgets within the Division, ensuring that all financial allocations and expenditures are in accordance with project guidelines & regulations as well as institutional policies. Manage non-sponsored budgets, such as discretionary accounts and gift funds
• Prepare monthly budget summaries and reports for PIs that include, as applicable, faculty member's discretionary and gift accounts, startup funds, donor funds, and Division-managed research funds. Report and project faculty salary support from applicable sponsored research projects that are managed within the Division and external to the Division, ensuring alignment with budgeted salary and effort.

Fiscal Support:

• Build and oversee budget and projections for finances of the faculty in assigned portfolio
• Build and oversee annual time and effort planning and reconciliation for faculty and where appropriate, Division research and support staff in assigned portfolio
• Serve as purchasing liaison placing and approving orders for supplies and equipment. Create and maintain standing orders for a variety of vendors
• Perform ProCard reconciliation, approval, and expense reimbursements
• Submit work orders for equipment repairs; procure and schedule outside maintenance when needed.

Team Participation:

This position is expected to be a team player; participating in team activities, provide coverage for team members when they are out of office, and general collaboration in support of the Fred Hutch mission, is expected of individuals who work in the Fred Hutch Clinical Research Division.

Qualifications

MINIMUM QUALIFICATIONS:

• A Bachelor's Degree or 3 years relevant experience.
• Minimum of one year experience managing federal and/or non-federal sponsored research.
• Advanced proficiency with Microsoft Office/Adobe.
• Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables.
• Ability to edit SharePoint sites or basic web pages.
• Knowledge/prior experience with Enterprise Software Systems.
• Ability to source data from systems and generate customized reports.
• Efficiently planning, organizing, and prioritizing your work as well as that of others.
• Ability to tailor communications to specific audiences.
• Ability to navigate complex internal systems and departments.
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
• Basic knowledge of accounting terminology.
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA.
• Prior experience or exposure to grant writing/applications.

PREFERRED QUALIFICATIONS:

• Four years of relevant experience.
• Prior administrative experience in a research or academic setting.
• Proficient in fiscal and budgetary management.
• Prior supervisory or project management experience.
• Certified Research Administrator.

A cover letter is preferred upon application that describes your interest in the position and any relevant experience.

The annual base salary range for this position is from $84,490 to $126,714, and pay offered will be based on experience and qualifications.

This role will have the opportunity to work partially at our campus and remotely. Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).