Advertising Summary: Virginia Commonwealth University (VCU)
School of Medicine is a premier academic medical center located in
the heart of Richmond. Accounting for almost half of VCU’s
sponsored research, the School of Medicine is internationally
recognized for patient care and education. Virginia Commonwealth
University is an equal opportunity employer.
https://vcujobs.com/why-richmond
Unit: School Of Medicine MBU
Department: Microbiology and Immunology
Duties & Responsibilities:
The Research Administrator (RA) is responsible for providing
comprehensive support for and post-award research administration.
This role ensures compliance with institutional, sponsor, and
federal regulations while facilitating the efficient administration
of sponsored research projects. The RA will work closely with
Principal Investigators (PIs), department leadership, and central
research administration offices to manage the lifecycle of
sponsored projects, from proposal development through award
closeout. The RA is expected to provide excellent customer service,
ensuring that faculty and researchers receive timely, accurate, and
proactive support.
RAs belong to a shared service model which oversees a variety of
grant types (clinical and basic science research) across a variety
of departments. Volume and complexity of portfolio increase with
skill.
This role is eligible for
remote work through VCU's Flexible
Work Arrangement benefit. Candidates living outside of the Richmond
metro area are encouraged to apply, but may be required to come
on-campus on occasion (no more than twice annually) for in-service
training and professional development activities. Remote employees
must successfully meet position requirements and performance
expectations to maintain continued eligibility for this
benefit.
Eligible for sponsorship (e.g., H-IB visa status, etc.):
No
Applicants must be authorized to work in the U.S., as we are unable
to sponsor or take over sponsorship of an employment visa at this
time.
Post-Award Responsibilities:
- Send out monthly reporting, which is at minimum:
- Effort Summaries
- Financial projections
- Confirmation of review of the MER
- Serve as the primary administrative liaison between the PI,
department, sponsor, and central offices for financial and
administrative management of awards, fostering transparent and
efficient communication.
Distribute monthly reporting including effort summaries,
financial projections, and MER review confirmations.
Serve as the primary liaison between the PI, department,
sponsor, and central offices, promoting transparent, efficient
communication.
Establish, monitor, and reconcile budgets, ensuring
expenditures are reasonable, allowable, and allocable per sponsor
guidelines.
Manage effort reporting, salary allocations, and ECC
compliance; coordinate payroll adjustments and resolve
discrepancies.
Review and process grant transactions, including subaward
invoices, cost transfers, and procurement charges.
Prepare and review financial reports (e.g., forecasts, burn
rates), ensuring alignment with budget and funding.
Coordinate award modifications, such as no-cost extensions,
carryovers, budget revisions, and personnel changes.
Ensure timely submission of sponsor reports (RPPRs, financials,
closeouts), proactively tracking deadlines.
Support audits, maintain accurate grant records, and uphold
sponsor/institutional documentation requirements.
Provide financial guidance to PIs and research teams to support
responsible grant stewardship.
Respond to PI and staff inquiries promptly, delivering
customer-focused solutions.
Conduct regular expenditure reviews to verify compliance;
escalate and resolve issues proactively.
Track cost-sharing, outstanding commitments, and ensure timely
resolution of encumbrances and cost transfers.
Oversee subrecipient monitoring and ensure compliance with risk
assessment and documentation standards.
Understanding and solving for delivery of Effort Reporting
Federal grant management knowledge on the department and school
levels
Risk & Policy Adherence:
- Ensure compliance with federal, state, and institutional
regulations governing sponsored research, including OMB Uniform
Guidance (2 CFR 200), sponsor-specific policies, and institutional
procedures.
- Stay updated on changes in research administration policies and
communicate relevant updates to faculty and staff.
- Maintain awareness of evolving sponsor, regulatory, financial
management, and institutional policies, advising faculty and
department leadership, staff accordingly.
Other Assignments:
- In support of organization goals, lead or contribute to special
initiatives, process improvements, and strategic projects as
assigned.
- Actively participate in professional development opportunities,
including workshops, conferences, and training sessions.
- Opportunity to engage in campus-wide working groups,
committees, or professional organizations to enhance expertise and
contribute to best practices
- Maintain any required certifications and pursue relevant
credentials that support career growth and organizational
excellence.
Qualifications:
Minimum Qualifications
- Candidates with 2 or more years of direct pre and post
award research administration experience may be considered for
Research Administrator slotting.
- Bachelor’s degree or equivalent work experience
- Must possess ability to interpret and apply complex government
regulations and contractual terms.
- Must have excellent customer service skills, written and verbal
communication skills, be pro-active in asking questions and seeking
guidance when needed.
- Strong problem solving and time management skills are
essential, including ability to prioritize and manage competing
priorities and deadlines.
- Must be precise, thorough, and reliable and perform daily
activities with minimal supervision.
- Must be proficient in the use of computers with an ability to
learn new systems and software applications with ease. Proficiency
in the use of Word, Excel, PowerPoint, and Adobe required.
- RA candidates: Must be proficient in the following areas:
budget development, analyze financial transactions for trends and
variances; expense forecasting; creating reports and tracking
tools; financial reconciliation, monitoring for compliance to
sponsor and institutional terms/policy.
- Demonstrated ability to work in and foster an environment of
respect, professionalism and civility with a population of faculty,
staff, and students from all backgrounds and experiences, or a
commitment to do so as a staff member at VCU.
Preferred Qualifications
- Prior experience in administrative and financial management in
an academic setting (to include a working knowledge of
state/university purchasing, travel, personnel administration
policies and procedures) will be preferred.
- For RA consideration; in addition to direct experience
requirements, Certified Research Administrators (CRA) or those with
ability and desire to obtain a CRA w/in 2 years preferred.
- Master’s Degree preferred
- Additionally, general understanding of IRB and IACUC policies
pertaining to regulatory requirements in animal and human research
is a plus.
Position will remain open until filled. Applications received by
October 23rd, 2026 will be given priority consideration.
Salary Range: $60,000-$70,000; Slotting and salary
commensurate on experience
Benefits : All full-time university staff are eligible for
VCU’s robust
benefits
package that includes comprehensive health benefits, paid annual
and holiday leave, generous tuition benefits, retirement planning
and savings options, tax-deferred annuity and cash match programs,
employee discounts, well-being resources, abundant opportunities
for career development and advancement, and more.
FLSA Exemption Status: Exempt
Restricted Position: No
ORP Eligible: No
Flexible Work Arrangement: Remote Eligible
University Job Title: 93412 - Open
https://medschool.vcu.edu/research/researchadmin/