Pre-Award / Proposal Development & Submission
- Proactively identify external funding opportunities and advise faculty on proposal planning and competitiveness.
Post-Award / Financial Management, Subawards & Reporting
- Monitor day-to-day budgets and oversee invoice processing for sponsored awards; track spending to ensure alignment with approved budgets and sponsor restrictions.
- Interpret and apply sponsor/program regulations, terms and conditions, and spending guidelines across multiple funding mechanisms.
- Develop, negotiate, issue, and maintain subcontracts/subawards under prime awards.
- Assist with progress reports and other required deliverables for existing awards.
Strategic Advising & Stakeholder Communication
- Advise faculty and leadership on long-term financial viability and planning for the department/center’s sponsored portfolio, considering overlapping awards and differing end dates.
- Maintain effective communication and coordination with internal stakeholders and central offices (e.g., Department/Division leadership, Medical School, ORSP/Sponsored Programs) regarding issues, compliance needs, and new forms, processes, or procedures.
Compliance
- Ensure compliance with sponsor requirements, institutional policies, and applicable regulations throughout the award lifecycle.
Qualifications
Research Administrator Senior: Bachelor degree and 5 + years of progressive grant and contract experience or equivalent combination of education and experience.
Research Administrator Intermediate: Bachelor's degree with 3-5 years of progressive grant, finance and contract experience or equivalent combination of education and experience.
Both: Experience with eResearch, Business Objects, M-Reports, and M-Pathways. Preferred candidates will have exposure to a wide variety of sponsors including National Institutes of Health (NIH), Department of Defense, Foundations, industry contracts, and clinical trials and will have specific experience with the NIH salary and other NIH specific spending, effort reduction, and budget restrictions.
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