Research Administrator Sr

A cover letter with your resume addressing how your experience and education specifically address the requirements of the position is mandatory to be considered for this position.

The Department of Internal Medicine, Division of Rheumatology is looking for a committed, team orientated person to join our division. The successful candidate will provide financial forecasting expertise and management support to assigned faculty and funds, predominantly sponsored basic and clinical research grants. The successful candidate will also support the division and department financial infrastructure.

Faculty support includes, but is not limited to:

• Proactively advising faculty on proper management of funds through monthly reconciling and analysis;
• Proactively alerting faculty to budget deviations and suggesting alternative appropriate courses of action to ensure projects are managed on budget;
• Ensuring proper accounting of funds;
• Budgeting and managing of funds consistent with sponsor/donor intent, with direction from faculty;
• Ensuring encumbrances are properly accounted for;
• Establishing and monitoring subawards & subcontracts;
• Advising administrative and lab staff on allowability & allocability for procurement including review and approval of Pcard and expense reports;
• Reviewing receivables and invoicing for sponsored activity as appropriate;
• Serving as a liaison for faculty with Sponsored Programs and ORSP staff as appropriate to ensure projects are setup and closed out consistent with expectations as well as sponsor and institutional policies;
• Ensuring backup documentation is compiled and appropriately filed as needed;
• Providing divisional financial oversight and guidance to faculty regarding CTSU clinical trial management and accounting;
• Manage all post-award responsibilities for the division's T32 training grant, working closely with the pre-award lead and director;
• Managing post-award change requests, Uniform Guidance reports, and other related sponsored program and research related activities;
• Assisting with sponsored progress reports and development use reporting;
• Manage DBEs and process PARs for assigned faculty and their lab staff;
• Assist with effort certification at fiscal year end and when terminations occur mid-year;
• Other duties as assigned.

Divisional financial responsibilities include, but are not limited to:

• Assist with divisional all funds budget process;
• Monitor and communicate faculty clinical performance metrics;
• Coordinate with divisional team to manage and improve internal control processes.

• 5-7 years previous sponsored research financial management, progressive grant and contract experience, or equivalent combination of education and experience
• BA/BS degree or higher
• Reliable, motivated person who works well under pressure and can operate responsibly and independently
• High level of multitasking and prioritizing, concurrently managing numerous awards with varying degrees of complexity
• A successful candidate will work vigorously, cultivating trust and rapport with a variety of constituents including divisional faculty and staff, department, medical school and university administration, and sponsors
• Effective verbal and written communications
• Qualified candidates are adept at learning new processes and systems as well as contributing to the team effort in creating or modifying them as needed

• Pre-award and sponsored programs experience a plus.
• Advanced degree preferred