"Research Operations Coordinator - Comprehensive Integrated Research Operations (CIRO) - JR009141"

Job Description Summary

The Research Operations Coordinator - Procurement supports the Comprehensive Integrated Research Office (CIRO) by processing procurement, accounts payable, and related administrative processes. This role contributes to the organization of departmental activities by handling purchasing procedures, processing payments, and maintaining documentation. The coordinator also supports day-to-day administrative functions to support overall office operations.

Job Responsibilities

• Coordinate daily operations of the CIRO team, including inbox management, supply orders, and travel arrangements for team members, recruits, and guests.
• Serve as the team's procurement expert, managing requisitions, travel approvals, reimbursements, and funding compliance.
• Review and approve requisitions, spend authorizations, internal service deliveries, and supplier invoices in Workday for CIRO-supported departments.
• Provide guidance, training, and documentation to staff, faculty, and students on procurement and accounts payable processes.
• Coordinate accounts payable and receivable processes.
• Coordinate research lab and office setups and phase-outs, including obtaining quotes, making purchases, and overseeing equipment and furniture installations.
• Submit work orders for housekeeping, facility maintenance, and IT services. Maintain equipment and supply inventories.
• Contribute to process improvement initiatives and collaborate with Internal Medicine's Chair Office on shared priorities.
• Run reports in Workday and utilize tools such as SharePoint, ServiceNow, and Teams to support operations and process improvements.
• Provide internal and external customer support across operations, including event planning, communications, finances, and administrative services.
• Assist with planning and coordination of special events and projects, contributing to departmental programs and initiatives.
• Support cross-coverage with other coordinators to ensure continuity of CIRO functions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This position requires a combination of on-site and remote work.

Required Qualifications

Work Experience

• Four (4) years' relevant work experience. Education may be substituted for experience on a year for year basis.
• Two (2) years of administrative experience.
• Customer service experience.

Preferred Qualifications

Education

• Bachelor's Degree

Work Experience

• Three (3) years of experience working in higher education or a healthcare institution.
• Two (2) years of experience with procurement, accounts payable, and accounts receivable.
• Experience using Workday.

Skills

• Problem-solving
• Decision-making
• Communication
• Organization
• Time management
• Attention to detail
• Customer service

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular

Time Type

Full time

Rate Type

Hourly

Compensation Statement

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

$26.13 - $39.20

Minimum

$26.13

Midpoint

$32.67

Maximum

$39.20

Application Instructions

To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Research-Operations-Coordinator---Comprehensive-Integrated-Research-Operations--CIRO-_JR009141 or go to https://careers.kumc.edu/ and search for position number JR009141. Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center

The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits

KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html