Research & Scholarship Program Coordinator

by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university ( https://www.uga.edu/ ). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. About the College/Unit/Department: The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026. The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation's eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita. As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well-positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state's ability to provide quality health care for its citizens. The School of Medicine is located on UGA's Health Sciences Campus in Athens. In its inaugural year, the UGA School of Medicine will enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future. College/Unit/Department website: https://medicine.uga.edu/ Posting Type: External Retirement Plan: TRS Employment Type: Employee Benefits Eligibility: Benefits Eligible Full/Part time: Full Time Additional Schedule Information: Monday – Friday, 8:00AM – 5:00PM. Flexibility may be needed at times. Advertised Salary: Commensurate with experience Posting Date: 09/22/2026 Open until filled: Yes Proposed Starting Date: 11/23/2026 Special Instructions to Applicants: The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant). Location of Vacancy: Athens Area EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ). USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02 . Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom . Classification Title: Student Services Assistant II FLSA: Non-Exempt FTE: 1.00 Minimum Qualifications: High school diploma or equivalent and 2 years of related experience Preferred Qualifications: Experience in higher education, academic medicine, research administration, or graduate medical education. Experience using REDCap, Qualtrics, QuestionPro, Microsoft Excel, or similar data management and reporting tools. Experience coordinating educational programs, conferences, workshops, or scholarly activities. Experience supporting data collection, reporting, and program assessment activities. Position Summary: The Coordinator for Research & Scholarship Programs provides operational and administrative support for the UGA School of Medicine medical student research and resident scholarly activity programs, as well as direct administrative support to the Associate Dean for Research. This position works closely with the Associate Dean for Research to coordinate program operations, support faculty mentors and learners, maintain program databases and communications, organize educational events, monitor scholarly outcomes, and assist with financial and administrative processes. The Coordinator serves as a key point of contact for research and scholarship initiatives and collaborates with faculty, residency leadership, Student Affairs, Curriculum Affairs, and the School of Medicine Communications Office to ensure successful program delivery and continuous improvement. Knowledge, Skills, Abilities and/or Competencies: Excellent organizational and time management skills. Strong interpersonal and customer service skills. Effective verbal and written communication abilities. Ability to work collaboratively with faculty, learners, and administrative stakeholders. Proficiency with Microsoft Office Suite and data management systems. Ability to analyze information and prepare clear reports and summaries. Demonstrated ability to maintain confidentiality and handle sensitive information appropriately. Physical Demands: Standard office environment with majority of work at a desk/computer. Work at a computer for long periods. Is driving a responsibility of this position?: No Is this a Position of Trust?: Yes Does this position have operation, access, or control of financial resources?: No Does this position require a P-Card? : No Is having a P-Card an essential function of this position? : No Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website . Duties/Responsibilities: Provide day-to-day coordination and administrative support for medical student and resident research and scholarly activity programs Coordinate daily operations of student and resident research and scholarship programs. Schedule and facilitate meetings, advising appointments, mentor consultations, and program-related activities. Serve as a primary point of contact for students, residents, faculty mentors, and program stakeholders. Support implementation of research and scholarly activity initiatives and program timelines. Assist with faculty mentor recruitment, onboarding, and engagement efforts. Coordinate mentor-learner matching processes and maintain related documentation. Monitor program participation and ensure completion of required milestones and deadlines. Develop and maintain program materials, forms, procedures, and resource guides. Assist in evaluating and improving program workflows and operational effectiveness. Percentage of time: 35 Duties/Responsibilities: Maintain program records, databases, and communication systems to support efficient program administration and stakeholder engagement Maintain and update databases related to faculty mentors, research opportunities, funding opportunities, learner participation, and program outcomes. Ensure accuracy, integrity, and confidentiality of program records and data. Generate participant rosters, reports, and tracking documents as needed. Coordinate updates to the Research & Scholarship website in collaboration with the School of Medicine Communications Office. Assist with development and dissemination of newsletters, announcements, program updates, and other communications. Support electronic survey administration and data collection efforts. Maintain communication lists and distribution groups for faculty, students, residents, and program participants. Utilize systems such as REDCap, Qualtrics, Excel, and other institutional platforms to support program management and communication activities. Percentage of time: 25 Duties/Responsibilities: Administrative support to the Associate Dean for Research Manage and maintain the Associate Dean for Research's calendar, including scheduling meetings, appointments, and events. Coordinate and support meetings, including preparing agendas, distributing materials, and tracking follow-up actions. Draft, review, and distribute correspondence, reports, presentations, and other documents on behalf of the Associate Dean. Serve as the primary administrative point of contact for internal and external stakeholders interacting with the Associate Dean's office. Assist with special projects, strategic initiatives, and operational priorities of the Associate Dean for Research. Maintain confidentiality and discretion when handling sensitive personnel, research, financial, and institutional information. Percentage of time: 15 Duties/Responsibilities: Coordinate logistics and administrative support for educational programming and research-related events Plan and coordinate workshops, seminars, presentations, training sessions, and research education activities. Manage event logistics including scheduling, venue arrangements, registration, materials preparation, and participant communications. Coordinate faculty speaker and presenter arrangements. Support planning and execution of the annual Research & Scholarship Day and other scholarly events. Prepare event agendas, schedules, promotional materials, and participant resources. Coordinate audio-visual, technology, and space requirements for events. Track attendance and collect participant feedback to support program assessment and improvement. Percentage of time: 15 Duties/Responsibilities: Provide financial and administrative support for research and scholarship program activities Assist with administration of travel awards, participant reimbursements, and other program-related funding processes. Monitor program budgets and expenditures in collaboration with leadership and administrative staff. Process purchasing requests, invoices, reimbursements, and other financial transactions in accordance with university policies. Maintain financial records and supporting documentation. Assist with contract, vendor, and procurement processes as needed. Support administrative reporting and compliance activities related to program operations. Perform other administrative duties and special projects as assigned. Percentage of time: 10 Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: Wendy Gilfedder Recruitment Contact Email: somhr@uga.edu