Job Summary

To provide direct assistance to the Program Director in coordinating all aspects of the Integrated Vascular Surgery Residency Program as needed, including facilitating and streamlining procedures for the residents. Must exercise judgment in decisions regarding priorities and establishing efficient work practices. Manage and support program personnel through administrative support and maintain program databases, records, files and compilation of reports. Also manages residency program meal coordination, supply orders, travel, and reimbursements. Provide administrative support for the Surgical Simulation and Education program. Coordinate department CME events, enter on-call schedule, assist with residency interviews and graduation, coordinate rural health initiative for general surgery, and provide cross coverage within the Division of Vascular Surgery.

Responsibilities

The responsibilities include, but are not limited to:

Residency Training Program Support

Maintaining databases and monitoring compliance with requirements. Coordination of all aspects of the Vascular Surgery Residency: Oversee resident evaluation process (New Innovations, CCC, PEC); Tracking faculty and resident attendance at didactics and meetings, maintaining resident personnel files, entering on-call schedule, coordinating travel approvals and reimbursements, ordering supplies, and preparation of events (interviews, graduation, wellness) for the residency program.

Assistant to the Program Director and Division Chief

Maintain calendars, coordinate meetings, answer/triage phone calls, coordinate travel arrangements and reimbursements, prepare check requests, maintain time-keeping records, assist with credentialing paperwork, serve as backup administrative support for the Division of Vascular Surgery.

Surgical Simulation and Education Support

Assist surgical simulation director and faculty with simulation didactics schedule and execution of didactic lectures and labs; Assist with simulation and skills lab inventory, organization, and functionality; Track and coordinate resident skills testing (FLS, FES, STEP 3, COMLEX 3, ERRA, SRRA, etc.); Maintain resident privileges in ePRIV.