Rotations Coordinator I
Posting Number: S01823
Campus: Western University Campus-Pomona, CA
Department: 1405-Clinical Education
Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.
Expected Pay Scale
Minimum: $23.97 Hourly
Maximum: $24.45 Hourly
Job Summary
Provides support to the Office of Academic Affairs, College of Osteopathic Medicine of the Pacific, Clinical Rotations by assisting the Assistant Director, Associate Director, and Associate Dean of Clinical Education. Assists OMSIII and/or OMSIV students with their enrollment at the rotation sites. Collaborates with other student coordinators on team and all-staff projects. Supports COMP by developing and overseeing its relationships with campus-based faculty, adjunct/clinical faculty, clerkship directors, medical staff office personnel, and graduate medical staff regarding curriculum matters for students. Ensures OMSIII and/or OMSIV students secure and complete core and elective clinical rotations as required by the COMP curriculum.
Knowledge, Skills and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
- Excellent computer skills. Required to set up document formats in Word, Excel, Access, PowerPoint, Outlook, and any other software program required by the position. Able to type at least 45 words per minute.
- Excellent verbal and written communication skills. Ability to interact with administration, faculty, staff, and students.
- Excellent mathematical and problem-solving skills.
- Excellent ability to organize and prioritize workload in order to meet necessary deadlines.
- Ability to handle detail-oriented assignments and be flexible with job assignments.
- Demonstrate a commitment to working in an organization that values and promotes humanism.
Required Qualifications
Education:
- AA degree and/or combined experience/education as substitute for minimum education.
Experience:
- 2-3 years clerical office experience.
Preferred Qualifications
Education:
- Bachelor's degree.
Experience:
- 4 years clerical office experience.
Posting Date
Posting Date: 08/26/2026
Closing Date: 08/26/2027
Essential Job Duties
- Assists OMSIII and/or OMSIV with scheduling of clinical and virtual rotations with COMP's clinical preceptors and/or rotation sites, and ensures that OMSIII and/or OMS IV have met all site eligibility and prerequisite requirements.
- Advises, counsels and assists OMSIII and/or OMSIV in selecting and securing rotations at clinical rotation sites. Follows up with OMSIII and/or OMSIV regarding rotation status. Ensures student compliance with the policies and procedures according to the COMP Clinical Education Manual.
- Ensures all OMSIII and/or OMSIV rotations are confirmed. Provides all information necessary to commence and complete the rotation; including the location, clearance/on-boarding requirements, site applications and orientation procedures for each site.
- Assists the department with urgent issues, including all student matters that are of an emergent nature.
- In a professional manner, works with students, faculty, preceptors and rotations sites in coordinating adjustments and modifications as necessary to rotations and schedules.
- Continual training on all application services to provide support for OMSIII and/or OMSIV for online application services including but not limited to: VSAS/VLSO, ClinicianNexus, MyClinicalExchange.
- Communicates and educates OMSIII and/or OMSIV by way of oral presentations, newsletters, emails, student meetings, etc., on any clinical education information, rotation updates, rotation reminders, general announcements and/or policy updates.
- Serves as liaison between faculty, preceptors and students on a range of academic, administrative and/or personal issues as required. Provides prompt feedback to administration regarding problems and successes.
- Provides support and may help assist in College wide and/or University events, including but not limited to: didactic/conference weeks, Welcome Week, Convocation/White Coat Ceremony and Graduation.
- Provides system support to department by assisting with data entry within COMP databases. Operates numerous databases and programs and provides user feedback on an ongoing basis to streamline processes.
- Performs other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. The University/College reserves the right to add or change duties at any time.
To apply, visit https://jobs.westernu.edu/postings/37312
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