"Scheduling Analyst"

Job Details

Job Summary

The School of Music is seeking a Scheduling Analyst to provide scheduling, administrative, and analytical support for faculty, students, and leadership. Reporting to the Director of Resources and Operations and working under the direction of the Department Chair, the Scheduling Analyst plays a key role in course scheduling, temporary faculty appointments, and student success initiatives. This position requires strong attention to detail, the ability to analyze data, and excellent communication skills to support academic operations in a fast-paced environment.

Key Responsibilities

• Develop and maintain effective class schedules, ensuring alignment with curriculum requirements and student success goals
• Coordinate course scheduling, classroom assignments, and faculty teaching loads; process schedule changes and corrections in the University’s system
• Support temporary faculty appointments, including processing appointment papers, salary coordination, and maintaining personnel records
• Compile and analyze data related to enrollment planning, faculty workload, and budget alignment
• Assist with faculty recruitment scheduling and documentation
• Maintain databases on faculty assignments, ensuring compliance with university and collective bargaining requirements
• Provide administrative support to the Director’s office and coordinate day-to-day office operations
• Support student success by tracking retention, graduation, and other student progress metrics
• Assist with outreach, alumni engagement, and coordination of music school activities

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Thorough knowledge of faculty recruitment, appointment and evaluation procedures for temporary faculty
• Thorough knowledge of scheduling and curriculum processes
• Ability to analyze room usage needs and to request appropriate classrooms and labs for course offerings on a semester-by-semester basis
• Ability to evaluate and coordinate office assignment for permanent and part-time faculty based on teaching schedules, advising schedules, and research
• Thorough knowledge of word processing and spreadsheet software
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
• Ability to analyze data related to enrollment planning to support the operational needs of the department
• Ability to organize and plan work and projects including handling multiple priorities
• Ability to maintain confidentiality and appropriately handle sensitive communications
• Ability to compile, write, and present reports related to program or administrative specialty
• Excellent analytical, oral and written communication skills are essential
• Ability to initiate, compose and appropriately format correspondence and reports
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
• Strong organizational skills and attention to detail

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor’s degree in Music or Arts management
• Four (4) years’ experience in administrative work analyzing and coordinating complex activities, projects and documents associated with multifaceted programs. Administrative work, preferably in an academic setting
• Experience with software applications such as MS Office for composing memos, letters and other public correspondence and competency in developing and analyzing spreadsheets and or data using tools such as Excel, Google sheets or FileMakerPro
• Experience with Google Apps to support collaborative work assignments
• Experience working with tools based on PeopleSoft, Oracle, SAP or similar enterprise database systems
• Experience establishing and maintaining cooperative working relationships within a diverse multicultural environment

Compensation

Classification: Administrative Analyst/Specialist – Non-Exempt
Anticipated Hiring Range: $5,667/month - $6,000/month
CSU Salary Range: $3,879/month - $7,488/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: October 3, 2025 through October 19, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.