Scholarship Coordinator

The Scholarship Coordinator organizes activities in support of the Office of Scholarship Development and Administration within the Engagement and Outreach team. This position is responsible for assisting in the management and administration of private donor scholarships and all events and activities coordinated by the team. The coordinator will also prepare reports and correspondence for the team, ASUF leadership, scholarship recipients, and donors utilizing the Microsoft Office Suite and various database software products utilized by ASUF and ASU. The ideal candidate will have a thorough understanding of and experience with financial aid policies and procedures. This position works under the direction of the Director for Scholarship Development and Administration.

What you'll do

• Manages and maintains a comprehensive, integrated database of scholarships administered through the ASU Foundation Office of Scholarship Development and Administration, and those managed in partnership with ASU Office of Financial Aid and Scholarship Services
• Administers ASU Foundation-managed portfolio of scholarship applications, processing annual updates of each application cycle
• Creating applications as new scholarship opportunities become available
• Promotes scholarship opportunities to appropriate students by marketing strategies and execute those strategies utilizing various communication channels
• Coordinates application process for various selection committees review, including
• Pre-screening applications to verify scholarship criteria are met
• Preparing and packaging applications to be sent to committees for review
• Posts and tracks scholarship awards in ASU Foundation scholarship systems and departmental databases
• Ensures the award process is completed in a timely manner
• General understanding of the student financial aid process, policies, and procedures; especially financial aid basics, and scholarship awarding,
• Monitors scholarship recipients' academic process to ensure compliance with scholarship criteria
• Prepares correspondence to students regarding scholarship status, including award letters, terms of agreement, and thank you letters
• Coordinates, prepares, and sends donor acknowledgement correspondence in accordance with communications schedule
• Communicates directly with university donors regarding their scholarships at ASU
• Establishes and maintain cooperative working relationships with students, staff, development teams, administrators, and community constituents
• Assists with the planning and implementation of events and activities related to the stewardship of scholarship donors
• Serves as a program liaison for student scholars though meetings, advising sessions, and events
• Assists in planning, executing, supporting, and participating in all Scholarship Advancement department events, including fall welcome breakfast, professional development days, and graduation brunch
• Other duties as assigned

What you'll need

• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential constituent and student information
• Exceptional interpersonal skills and the ability to interact effectively with academic leadership, faculty, prospects, donors, and/or volunteers in a wide range of roles
• Ability to conduct research, gather data, analyze information, and prepare effective, accurate, and timely reports and other documents to support organizational objectives
• Adept at navigating complex environments with evolving priorities
• Problem solver who can take initiative and set priorities while being flexible
• Proficiency with information technologies, including word processing, spreadsheets, and various database applications and software
• Responsible for maintaining a high level of decision-making and autonomy in relation to scholarship and program funding; programmatic events; and donor stewardship.
• Ability to work independently with student scholarship recipients, scholarship committee members, and donors
• Represent the ASU Foundation Scholarship Advancement Office through the management of scholarship review committees
• Provide guidance in following ASU and ASU Foundation scholarship awarding and ASU Foundation donor agreement parameters
• Analyze complex scholarship awarding parameters and adhere to ASU Foundation, ASU, state of Arizona, and Federal guidelines for scholarship awarding
• Ensures proper stewardship and recognition of donors in portfolio

Relevant Experience

Bachelor's degree and one (1) year of administrative/program coordinating experience; or any equivalent combination of project management and/or administrative experience that provides the required knowledge, skills and abilities.

Preferred Education and Experience

• Experience in student financial assistance
• Experience working with persons of various backgrounds and ages

Benefits

• Hybrid work schedule. We work from home two days a week!
• Comprehensive benefits package, including medical, dental, and vision insurance
• 401(k) plan with matching employer contribution
• 22 days of vacation time
• 11 holidays, including your birthday
• Parental leave
• Significant tuition reductions
• Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest
• $30 bi-weekly cell phone reimbursement