"Executive Assistant and Office Manager"

Location: Kelburn

Type: Permanent

Post Date: Thu May 30 22:19:14 2024

Ref: 1457

• Do you have previous experience as an EA, PA, or Office Manager?
• Would you like to bring your exeptional organisational skills to our team?
• Are you a strong communicator with a can-do attitude?

About Our University - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

About the role - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a permanent Kaiāwhina matua/Mata awhirangi, Amo Aronui - Executive Assistant and Office Manager, Office of the Dean of the Faculty of Humanities and Social Sciences (FHSS). You will provide high-quality executive services, administrative support, and office management oversight to ensure the effective and efficient operation of the office.

Your skills - About you

You will be an experienced EA and Office Manager adept at thinking two steps ahead to anticipate the needs of your manager. You will be a motivated, customer-focused individual with proven experience in successfully managing internal and external relationships.

You will thrive in this role with your excellent manner with people, strong attention to detail, and exemplary self-management skills. This fast-paced role is suited to someone who relishes working autonomously as well as contributing positively to a high performing team. This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament.

Key Requirements:

• Previous experience as an EA, PA, or Office Manager within a large and/or complex organisation.
• Strong organisational skills and attention to detail, with the ability to multitask and prioritise effectively.
• Outstanding people and communication skills with the ability to build strong working relationships with a variety of stakeholders.
• An advanced level of computer literacy.
• Ability to reconcile financial information and support various HR processes.
• Proactive mindset and can-do attitude with the willingness to enhance office efficiency.
• Calm, with a solution-based approach.

Some information to help you - Why you should join our team

This is a fantastic opportunity for someone to bring their high-quality executive support and office management experience to our busy office. Be part of an enriching and exciting working environment with a team that has a positive and collaborative style. No two days are the same and we welcome your application.

Role Description

Close Date for Vacancy: 16 June 2024. Applications will be reviewed as they are received and we may progress with suitable applicants prior to the application closing date. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with EJ Park, Senior HR Adviser (ej.park@vuw.ac.nz). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form, please include the position title and reference number (Kaiāwhina matua/Mata awhirangi | Executive Assistant and Office Manager, #1457). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter, and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.