Job Details

Title: Secretary 1

Department Org: Chemistry - 101230

Employee Classification: H4 - Comm Workers of America PT

Bargaining Unit: Communication Workers America

Primary Location: MC AC

Shift: 1

Manage the Departmental Office: Provide secretarial support to ensure a well functioning,orderly, timely and professional departmental office that supports the department chair, faculty, administrative staff, department staff, graduate students, undergraduates, college and university officials, visitors and the general public.

Minimum Qualifications:

Education/experience/licensing:
• High school diploma and 1 year office experience
• Associate’s Degree or higher and 3 years office experience preferred

Communication and other skills:
• Must be proficient with Word, Excel, Outlook, and other standard office software
• Proficiency with Banner and Web Report Library, in particular experience using these to schedule courses for academic departments, preferred.
• Strong verbal and active listening skills, and a pleasant attitude toward students, staff, faculty, and the public are critical for this position
• Ability to maintain confidentiality, where needed
• Strong telephone and electronic communication skills
• Proficient secretarial and organizational skills
• Excellent technology skills for word processing, data entry, e-mail response and merging of data
• Must be technologically literate and able to learn new software programs
• Ability to take initiative and solve problems independently
• Commitment to teamwork with the department Chair, staff, faculty, and students to optimize departmental efficiency and foster a fair and friendly working environment

Preferred Qualifications:

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Advertised: 11 May 2026 Eastern Daylight Time
Applications close: