"Secretary II, Anthro-Hist-Poli Sci-Soc & Psychology"

Secretary II, Anthro-Hist-Poli Sci-Soc & Psychology

Company:
Monroe Community College

Job Location:
Rochester, 14623

Category:
Administrative Assistants

Type:
Full-Time

Company Description:

Monroe Community College is a unit of the State University of New York (SUNY) and is one of only nineteen community colleges across North America selected for board membership in the League for Innovation in the Community College. Founded in 1961, MCC prides itself on providing an affordable, quality education for more than 8,500 students in the Rochester area. MCC is a large institution offering over 100 programs across two main campuses, two specialized centers, and various community sites.

Monroe Community College expects and upholds equity, inclusion, and a sense of belonging in our educational programs, policies, campus life, employment, and community involvement. We believe diversity enriches our lives and leads to understanding and appreciating our differences and commonalities. To achieve academic and institutional excellence, we actively recruit, engage, and retain students, faculty, staff, and community partners who represent the diversity of our region, nation, and world. MCC embraces inclusion and diversity, offering activities and programs to enhance the personal and professional development of faculty, staff, and students. The College welcomes candidates committed to MCC's mission of access, academic excellence, and a desire to work in a diverse and dynamic environment.

Job Description:

Provides comprehensive administrative support to assigned academic departments (e.g., Psychology, AHPS), serving faculty, adjuncts, staff, and students. Operates under the general supervision of the Department Chair with significant independence in managing inquiries, facilitating departmental operations, and ensuring efficient communication between students, faculty, and college offices.

Key Responsibilities

Department & Student Support

• Act as primary contact for inquiries from students, faculty, parents, and college departments.
• Assess student needs, provide guidance on advisement and registration, and resolve concerns related to academic policies.
• Process course registrations, prerequisite overrides, academic overload requests, and maintain compliance with academic standards.

Faculty & Adjunct Support

• Manages department chairs' calendars, scheduling meetings.
• Assist new faculty and adjuncts with onboarding, system access, HR procedures, and departmental protocols.
• Track full-time and adjunct deadlines for observations, evaluations, promotions, and seniority; maintain teaching history records.
• Prepare and distribute faculty schedules, office hours, and departmental handbooks.
• Support the Anthropology Lab and the summer Anthropology course (including rental of a portable restroom) and assist with any additional duties related to the lab.
• Support the Psychology Resource Center with faculty scheduling, supply needs, basic housekeeping, and other logistics as needed.

Course & Schedule Management

• Maintain master schedule and department templates and Banner entries; track due dates and schedule changes.
• Input any schedule changes through Workflow as needed.
• Coordinate course sign-up communications based on departmental order.
• Enter faculty teaching assignments, monitor workload and release time, and compile enrollment data.
• Track College Now courses and enter faculty liaison assignments.
• Ensure timely submission and posting of Course Information Sheets (CIS) and syllabi; verify use of correct templates and updated course information.

Meetings & Events

• Schedule and organize department meetings, interviews, and events; prepare agendas and take and edit minutes for distribution.
• Coordinate logistics for departmental functions, workshops, and recognition ceremonies.

Administrative & Policy Oversight

• Provide accurate information on college and departmental policies.
• Organize and maintain departmental records, confidential files, and faculty lists.

Budget & Purchasing

• Input and track annual budget data, ensuring availability of professional development funds; reconcile expenditures using Banner queries and purchasing records.
• Support faculty with travel and professional development requests and documentation.
• Generate and process requisitions, purchase orders, and reimbursement paperwork; manage inventory of office and classroom supplies.

Technology & Systems

• Utilize Microsoft Office Suite and college systems (Banner, Degree Works, ePrint, Argos) for reporting and communication.

Other Duties

• Maintain office operations, schedule equipment service, and perform additional tasks as assigned.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements:

Required Qualifications:

Must currently hold the civil service title of Secretary II or be on the current eligible list for this title, OR meet the following minimum qualifications to be eligible for a provisional appointment, if offered:
+ Graduation from high school or possession of an equivalency diploma, plus EITHER:
- (A) Graduation with an Associate's degree; OR,
- (B) Successful completion of at least thirty (30) college semester credit hours, plus one (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
- (C) Two (2) years paid full-time or its part-time equivalent experience as defined in (B) above.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full time, permanent
Hours: 8:45 am to 4:45pm, Monday through Friday
Salary: $40,991.65 annually. Eligible for an increment increase after 6 months of service.

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based on business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Application Instructions:

Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process, all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.

Apply Now