• Serve as secretary to the SSPAC dean and department chairs;
• Meet and interact effectively with students, faculty, staff, and visitors;
• Maintain College budgets, stipend and overloads;
• Monitor and maintain College asset and office inventory;
• Create reports on Simple Syllabus to ensure that all syllabi are submitted on time and maintain and distribute old syllabi for past courses;
• Update and maintain course lab fees;
• Prepare and maintain class schedules, including room reservations for classrooms;
• Prepare and monitor travel requests, vehicle requests, and vouchers for SSPAC;
• Process faculty load reports;
• Prepare purchase requisitions for purchases, invoice vouchers, and charge purchases, including yearly equipment release orders;
• Prepare personnel paperwork and payroll information;
• Prepare and submit work orders to Information Technology, Physical Plant, and Telecom;
• Perform other duties as assigned.

Qualifications:

• High School Diploma/GED required, Associate Degree preferred
• 3+ of office experience is required
• Computer application skills in the use of personal computers are required and should include a working knowledge of word processing, spreadsheets, data entry and retrieval, database management, as well as Google docs and Google Drive. Banner experience preferred.
• Individual must be able to compose and proofread correspondence in a timely and quality manner.
• Individual must be able to work cooperatively with others in a team-oriented environment.
• Individual must be able to use good judgement.
• Individual must be dependable, flexible, cooperative, team-oriented, and able to handle multiple priorities in a confidential manner. It is important that a professional appearance and positive attitude be displayed at all times, and a need to maintain confidentiality with the various aspects of the office is required
• Individual must be prompt with a proven record of regular attendance.

Requirements

Interested applicants should submit a Vincennes University application, cover letter, resume/cv, and full contact information for three professional references.

Summary

Vincennes University (VU) is a premier learning institution widely recognized for its leadership in innovation and the delivery of successful educational experiences. VU develops people and enhances communities through accessible, high-quality academic programs, strategic partnerships, and active engagement.

Vincennes University is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age, or veteran status. As required by Title IX of the Education Amendments of 1972 Vincennes University does not discriminate on the basis of sex, including sexual harassment, in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

• Serve as secretary to the SSPAC dean and department chairs;
• Meet and interact effectively with students, faculty, staff, and visitors;
• Maintain College budgets, stipend and overloads;
• Monitor and maintain College asset and office inventory;
• Create reports on Simple Syllabus to ensure that all syllabi are submitted on time and maintain and distribute old syllabi for past courses;
• Update and maintain course lab fees;
• Prepare and maintain class schedules, including room reservations for classrooms;
• Prepare and monitor travel requests, vehicle requests, and vouchers for SSPAC;
• Process faculty load reports;
• Prepare purchase requisitions for purchases, invoice vouchers, and charge purchases, including yearly equipment release orders;
• Prepare personnel paperwork and payroll information;
• Prepare and submit work orders to Information Technology, Physical Plant, and Telecom;
• Perform other duties as assigned.

Qualifications:

• High School Diploma/GED required, Associate Degree preferred
• 3+ of office experience is required
• Computer application skills in the use of personal computers are required and should include a working knowledge of word processing, spreadsheets, data entry and retrieval, database management, as well as Google docs and Google Drive. Banner experience preferred.
• Individual must be able to compose and proofread correspondence in a timely and quality manner.
• Individual must be able to work cooperatively with others in a team-oriented environment.
• Individual must be able to use good judgement.
• Individual must be dependable, flexible, cooperative, team-oriented, and able to handle multiple priorities in a confidential manner. It is important that a professional appearance and positive attitude be displayed at all times, and a need to maintain confidentiality with the various aspects of the office is required
• Individual must be prompt with a proven record of regular attendance.

Requirements

Interested applicants should submit a Vincennes University application, cover letter, resume/cv, and full contact information for three professional references.

Summary

Vincennes University (VU) is a premier learning institution widely recognized for its leadership in innovation and the delivery of successful educational experiences. VU develops people and enhances communities through accessible, high-quality academic programs, strategic partnerships, and active engagement.

Vincennes University is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age, or veteran status. As required by Title IX of the Education Amendments of 1972 Vincennes University does not discriminate on the basis of sex, including sexual harassment, in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.