"Section Coordinator - People & Values"

Extended Job Title

Section Coordinator - People & Values

Position Description

The Section Coordinator plays a key role in supporting the mission, vision, and initiatives of the Office of People (OPV) and Values across all TTUHSC campuses. This position provides high-level administrative and project coordination support to ensure the smooth operation of the OPV, serving as the central point of contact for executive support, team coordination, and office administration.

The ideal employee will embody the TTUHSC core values of Kindhearted, Integrity, One Team, Visionary, and Beyond Service.

Major/Essential Functions

• Assists with or may be responsible for various projects and events in support of OPV's efforts across all of TTUHSC's campuses.
• Responsible for a variety of logistics, meals, and production relating to organizing and facilitating meetings and conference calls, conference room setup/take-down, special events, and the preparation and delivery of meeting materials to participants. Manage supplies, equipment, and office resources.
• Identifies issues or problems associated with administrative matters within the office and researches solutions within specific areas.
• Manages the OPV calendar and arranges appropriate rooms and locations for appointments, training, and meetings. Draft agendas, take minutes, and track follow-up actions from team meetings.
• Prepares documents in a timely manner, records incoming and outgoing communications, and maintains accurate records of OPV operations.
• Leads team as subject matter expert with purchasing, travel arrangements, and reimbursing processing, reconciliation of procurement card transactions, and maintenance of related reports. Facilitate and report on budgets, purchasing, and office expense tracking.
• General clerical duties, such as answering the department telephone in a professional manner and providing excellent customer service. Greeting all students, visitors, constituents, and other stakeholders in a friendly and helpful manner, problem-solving complaints and issues, and taking and responding to messages as appropriate. Processes outgoing mail, and sorts and delivers incoming mail.
• Produces and drafts correspondence and other documents and materials, including proofreading and editing.
• Handles confidential or sensitive information and exercises the appropriate level of discretion.
• Works cross-functionally with other executives and executive administrators, as well as provides backup support to other departmental executive administrators as needed.
• Performs general administrative tasks in collaboration with the Executive Administrative Associate in the Division of Institutional Excellence & Culture to include event setup and takedown, material transport, and other logistical functions on an as-needed basis.
• Coordinates marketing and public relations needs for OPV efforts with the OPV team and the Office of Communications and Marketing.
• Coordinate and oversee the submission, tracking, and approval process for OPV micro-credentials.
• Ensure compliance with requirements and support team members in navigating the submission process.
• Assist in the coordination of leadership program planning and execution, to include the expansion of alumni communication and inclusion.
• Provide direct administrative assistance to the Assistant Vice President of the Office of People and Values.

Required Qualifications

Bachelor’s degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Preferred Qualifications

Demonstrate strong organizational and time-management skills, with the ability to manage multiple priorities. Proficiency in calendar management, billing processes, and document preparation is preferred, along with attention to detail and accuracy in administrative tasks.