"Senior Academic Coordinator - Robotics Institute"

Job Details

Carnegie Mellon University’s Robotics Institute is searching for a Senior Academic Coordinator to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment.

The Senior Academic Coordinator supports the Robotics Institute’s undergraduate programs as the primary focus, with secondary support for graduate programs. This position serves as a key resource for students, faculty, and staff by coordinating academic operations, admissions support, program administration, and event logistics. The role helps ensure a high-quality educational experience for students and effective support for faculty and program leadership.
This is a hybrid position, with 3 days per week required on campus.

Responsibilities:

• Coordinate undergraduate academic programs, including additional majors and minors, admissions processes, and course offerings.
• Advise undergraduate students. Assist students with registration, curriculum requirements, academic policies, and available resources; help them navigate university systems and processes.
• Serve as the first point of contact for prospective undergraduate students; support inquiries, admissions, and application processes.
• Assist with graduate program admissions coordination and recruitment activities as needed.
• Maintain and update student records, databases, reports, and program documentation.
• Coordinate course schedules, room assignments, course descriptions, textbook orders, and academic calendar updates.
• Prepare reporting and provide information to faculty, advisors, and academic leadership (e.g., student status, enrollment, major declarations, transfer credit review).
• Support faculty and program leadership with curriculum reviews, marketing content, student handbook updates, and special projects.
• Collaborate with central university services on student records, enrollment, advising, and declarations of major.
• Plan and coordinate academic events such as orientations, open houses, recruiting fairs, graduations, and outreach programs.
• Contribute to alumni engagement initiatives and academic outreach activities.
• Provide administrative and project support to the Manager of Academic Programs and the Education Team.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
• Other duties as assigned.

Qualifications:

• Associate’s Degree required.
• 3-5 Years of Administrative Support Experience
• 3-5 Years of Higher Education Experience
• 3-5 Years of Student Services Experience
• Strong Oral and Written Communication Skills
• Strong Problem-Solving and Reasoning Skills

Skills:

• Strong oral and written communication skills. ​
• Strong organizational and planning skills.
• Strong interpersonal skills.
• Strong problem-solving and reasoning skills.

Additional Requirements:

Ability to maintain composure when dealing with difficult situations and individuals.
• Ability to meet deadlines, work under pressure, and handle frequent interruptions.
• Ability to pay close attention to detail, maintain accurate and detailed records, and prioritize multiple tasks.
• Ability to understand and follow directions.
• Visual acuity for extended computer use, data analysis, and document review.
• Walking, standing, bending, and lifting are occasionally required.
• May be required to travel to and work at various campus locations.
• Required to work normal business hours; evening and weekend work may occasionally be required.

Work Arrangement:

• This is a hybrid position, requiring 3 days per week on campus with the remainder remote. Candidates must be able to work in person in Pittsburgh on a regular basis.

Training:

• OSHA Hazardous Materials Safety Training

Are you interested in this exciting opportunity?! Apply today!

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Academic Program Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly