Senior Accounting Technician (Temporary)

Definition

Under the direction of the administrator, monitor College financial assets and functions including revenue, invoice processing, accounts receivable, check processing, fixed asset maintenance, sales and tax payments reporting and document preparation; assure the accuracy, authorization, receipt and approval of expenditures; calculate, assemble, match, sort, tabulate, review and post a variety of financial and statistical data; receive, review and verify a variety of accounting information.

Employment Information

• This is a temporary substitute/short-term position, limited to a maximum of 165 working days within a fiscal year.
• This position is not eligible for medical, dental, or vision benefits through the District.
• Holidays and vacations are unpaid.
• Sick leave is accrued in accordance with applicable state law.
• Employees who work over 1,000 hours in a fiscal year will be enrolled in CalPERS.

Duties and Responsibilities

1. Monitor College financial assets and functions including revenue, invoice processing, accounts receivable, check processing, fixed asset maintenance, sales and tax payments reporting and document preparation; assure the accuracy, authorization, receipt and approval of expenditures;
2. Receive, input and reconcile vouchering invoices and assure the accuracy of submitted information including payment amounts, account codes, discounts and sales tax;
3. Locate and reconcile Purchase Orders with client information;
4. Process receipt confirmations and reimbursement requests;
5. Submit payment data into an assigned database to include uploading, downloading and reconciliation of payment plans to assure accurate payment schedules;
6. Initiate collections procedures for students with outstanding balances in accordance with applicable laws and College policies and procedures;
7. Analyze, oversee and review student accounts through accounts receivable for accuracy and discrepancies including calculating appropriate tuition charges, creating and reconciling tuition invoices, processing student refunds and communicate with students to rectify missing or incomplete documents or payments;
8. Process and prepare payroll and other checks by attaching all related documents including payment stubs and invoices for submission and shipment while assuring accuracy of payee addresses and payment information;
9. Prepare and submit a variety of reports related to assigned activities and assure compliance with Education Code, GASB 35 and other applicable laws, rules and regulations;
10. Calculate, assemble, match, sort, tabulate, review and post a variety of financial and statistical data including adjust and assure accuracy of ledgers, reconcile, balance and adjust accounts and initiate transfers as appropriate;
11. Communicate with personnel and outside agencies to exchange information and resolve issues or concerns such as invoice reconciliation, respond to inquiries, conduct research and provide technical information regarding payment processes and tuition charges;
12. Maintain automated financial records including receiving, reviewing, inputting and verifying a variety of accounting information as well as initiating queries and developing spreadsheets and generate a variety of computerized lists and reports;
13. Operate a variety of office equipment including a calculator, copier, fax machine, folding machine, date stamp machine, computer and assigned software;
14. Perform various clerical duties in support of assigned functions as required; prepare routine correspondence; duplicate and distribute materials;
15. Attend and participate in various meetings, workshops and conferences as assigned;
16. Count and deposit miscellaneous revenue into assigned accounts and prepare and submit applicable records and reports;
17. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College's students, faculty, staff, and community.
18. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
19. Perform other related duties as assigned.

Knowledge, Skills, and Abilities

Knowledge Of:

1. Methods, procedures and terminology used in clerical accounting work;
2. Financial and statistical record-keeping techniques;
3. Preparation, review and control of assigned accounts;
4. Preparation of financial statements and comprehensive accounting reports;
5. Data control procedures and data entry operations;
6. Modern office practices, procedures and equipment;
7. Mathematical principles.

Skills To:

1. Monitor College financial assets and functions;
2. Verify, balance and adjust assigned accounts;
3. Compare numbers and detect errors efficiently;
4. Understand and follow oral and written instructions;
5. Establish and maintain effective working and cooperative relationships with others;
6. Meet schedules and timelines.
7. Make computations with speed and accuracy

Ability To:

1. Perform a variety of complex clerical accounting duties in support of assigned accounts and functions;
2. Prepare and maintain accurate financial and statistical records and reports;
3. Assemble, organize and prepare data for records and reports;
4. Process and record accounting transactions accurately;
5. Prepare and reconcile statements, ledgers, balance sheets and other financial documents;
6. Operate standard office equipment including a computer and assigned software and type or input data at an acceptable rate of speed;
7. Communicate effectively both orally and in writing.

Minimum Qualifications

Any combination equivalent to a bachelor's degree in a related field with coursework in accounting or related field AND
three years clerical accounting experience
AND
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Required Application Materials

1. Resume/Curriculum Vitae.
2. A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant.

District Statement

Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement. Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research. The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

Vision Statement

Ohlone College will be known for inclusiveness, innovation, integrity, engagement, and exceptional student success.

Mission Statement

Ohlone College offers high quality educational and career pathways and personal enrichment courses to serve the diverse needs of all students and the community. Ohlone provides excellent instruction and support services, awards associate degrees and certificates, and promotes university transfer in an inclusive, equitable, and multicultural environment where student learning and achievement are paramount. Ohlone fosters innovation, encourages student expression, and promotes ethical behavior and global citizenship.

EEO Statement

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment

Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986." Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Immigration Reform & Control Act of 1986

Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.

The District reserves the right to modify, rescind, or re-advertise this recruitment at any time

To apply, please visit https://www.schooljobs.com/careers/ohlone/jobs/5491348/senior-accounting-technician-temporary