Position Summary

This position will assist the Accounts Payable Manager in coordinating all aspects of the Housing Maintenance Accounts Payable Department. Execute and monitor accounting, purchasing, and payable tasks for all operating accounts managed by UCLA Housing Maintenance and all Housing Maintenance major maintenance accounts, as well as new accounts for all properties newly purchased or constructed using University and Administrative Service systems such as BruinBuy Plus, Maximo, Essbase and QDB. Resolve accounting errors and problems. Produce manifold accounts payable reports. Analyze in-house accounting systems and develop new applications using Access, Excel, QDB and Essbase. Work with the Accounts Payable Manager in planning and coordinating the accounting office workflow. Coordinate special projects as directed by Housing Maintenance Director. Assist in the ordering process of equipment and supplies.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 3-5 years Prior accounts payable experience using accounting principles, material management and procedures, and automated accounts payable systems. Ability to process forms to accomplish various transactions (Required)
• Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports. Ability to process forms to accomplish various transactions (e.g., POs, financial journals, fund transfers, non-payroll expenditure adjustments, etc.). (Required)
• Ability to prioritize tasks and coordinate workflow to comply with deadlines with a heavy workload. Analytical skills to anticipate potential problems or sensitive situations recognize relevant factors and present viable alternatives or solutions. (Required)
• Ability to work independently and follow through on assignments with minimal direction. (Required)
• Writing skills sufficient to compose clear, concise and grammatically correct business correspondence, analysis and financial reports. (Required)
• Demonstrated knowledge of the process of accruing expenses and ability to monitor expense against blanket purchase orders consistent with established policies. Skill in performing basic bookkeeping transactions. (Required)
• Proficient in Excel, Access, and Word and ability to operate a 10-Key calculator by touch. (Required)
• Ability to use BruinBuy, Essbase, Maximo, UCLA Internet Websites, and QDB. (Preferred)
• Skill in organizing material and information in a systematic way to optimize efficiency and minimize duplication of efforts with the use of computer technology. Adept in creating customized computer tracking reports, databases, and performing analysis using Microsoft Access and Excel. (Required)
• Excellent interpersonal skills to establish and maintain effective relationships with other staff, contractors, and suppliers. Ability to interact diplomatically with University personnel at various department levels and with accounting staff. Ability to work harmoniously and cooperatively as a team player. (Required)
• Demonstrated ability to read, write, and speak English. Ability to follow written and oral instructions and/or directions. (Required)
• Ability to maintain good attendance. Ability to arrive to work reliably and on time. (Required)

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma (Required)
• Bachelor's Degree (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

Monday through Friday 9:00 am to 5:30 pm

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description