"Senior Administration Officer"

Job Description:

• Aboriginal and Torres Strait Islander Studies Unit (ATSISU)
• This position is only open to Aboriginal and Torres Strait Islander candidates as a genuine occupational requirement to provide high level executive assistance and administrative support to the Professor of Indigenous Education and Academic Director, ATSISU.
• This is a full-time continuing position with salary in the range $93,491 - $100,296 (HEW 6), plus a generous super allowance of up to 17%.
• Are you a detail-oriented administrator who loves building relationships? Join our Indigenous Engagement team and help grow the profile of the Aboriginal and Torres Strait Islander Studies Unit (ATSISU).
• Based at our St Lucia campus.

The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ operates. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. We recognise their valuable contributions to Australian and global society.

About This Opportunity

As a Senior Administration Officer, you will provide high-level executive and administrative support to the Professor of Indigenous Education and the Academic Director, ATSISU. This is a key contact position responsible for maintaining an efficient office and managing the professor's diary, correspondence, and travel. You will also lead the academic administration function and serve as a central point of contact for matters related to the portfolio.

Key responsibilities will include:

Executive and Administrative Support

• Provide high-level administrative and executive support to the Professor of Indigenous Education, managing their calendar, coordinating meetings, and handling all correspondence and travel arrangements.

Administrative and Financial Management

• Administer financial transactions and reconcile credit card accounts in accordance with University policy. This includes handling HR-related support and maintaining efficient record-keeping systems.

Reporting and Compliance

• Draft correspondence, reports, and other materials. You will also develop and provide specialized reports and ensure compliance with all relevant University policies and procedures.

Stakeholder Engagement and Team Leadership

• Work proactively to develop networks and liaise with internal and external personnel. You will also lead the academic administration function for the ATSISU and provide guidance to a junior team member.

About You

The University of Queensland considers that being Aboriginal and/or Torres Strait Islander is a genuine occupational requirement for this position under s25 of the Anti-Discrimination Act 1991(Qld) and the filling of this position constitute a special/equal opportunity measure under section 8(1) of the Racial Discrimination Act 1975 (Cth).

The position is therefore only open to Australian Aboriginal and/or Torres Strait Islander people.

The successful candidate will be required to provide evidence to confirm that they are an Aboriginal and/or Torres Strait Islander person.

• Demonstrated high-level administrative skills, including experience providing executive assistance to senior staff. You should have highly developed computer skills, particularly with the Microsoft Office suite, and an ability to draft professional correspondence and other materials.
• Proven ability to work independently, manage financial transactions like credit card reconciliation, and handle a busy workload with excellent organizational skills. You must be able to set priorities, meet deadlines, and exercise sound judgment and discretion.
• Highly developed interpersonal skills, both written and oral, with the ability to effectively consult, negotiate, and liaise with diverse internal and external groups. You should be able to maintain confidentiality and build cooperative relationships with colleagues.
• Demonstrated understanding of Indigenous protocols, especially when working with respected Indigenous peoples, knowledge holders, and communities.
• Sound knowledge of university organisational structures and corporate systems, or a capacity to quickly acquire this knowledge, is also essential.

You must maintain unrestricted work rights in Australia for the duration of this appointment, and may be required to complete background checks including, criminal history and education checks. Employer sponsored work rights are not available for this appointment.

About UQ

At UQ, Aboriginal and Torres Strait Islander people are supported to fill their cultural responsibilities, with access to 8 additional days (pro-rata) of paid Cultural Leave annually. Indigenous employees are encouraged to access the UQ Aboriginal and Torres Strait Islander Staff Network with a variety of significant events held throughout the year.

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
• Cheap parking, On campus childcare and Salary packaging options.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section
• Resume

For more information about this opportunity, please contact Prof Anne Pattel-Gray at a.pattelgray@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

Applications close 31 August 2025 at 11.00pm AEST (Job Reference Number - R-54160). Please note that interviews have been tentatively scheduled for 9 September 2025.

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.